Senior Project Manager and Deputy Office Manager

Description

KS Engineers, P.C. (KSE) is an ENR Top 500 design and ENR Top 100 construction management firm with a 35-year track record of delivering complex engineering projects for public and private clients across the Northeast. Our Philadelphia office, located in the Old City neighborhood, serves as a hub for some of the firm's most meaningful work, partnering with the Philadelphia Water Department, Philadelphia Parks and Recreation, the School District of Philadelphia, and other city agencies on infrastructure, open space, and institutional projects that shape the daily experience of the city. If you are an engineer who wants to see your work in the fabric of Philadelphia, KSE is the place to build that career.

At KSE, we believe the best engineering teams reflect the communities they serve. Our Philadelphia office is a deliberate expression of that belief — diverse in background, faith, gender, sexual orientation, age, and experience, and led by people who represent the full complexity of this city. We built our team that way on purpose, and we're proud of it.

Our Philadelphia office is located in Old City, one of the city's most walkable and connected neighborhoods, surrounded by public parks and steps from Independence Hall, City Hall, and the clients and communities our work serves.

Position: Senior Project Manager and Deputy Office Manager

Reports to: Office Manager

Who We're Looking For:

• Genuine investment in Philadelphia’s built environment, with a commitment to delivering infrastructure and public space improvements that make a tangible difference in the lives of the city’s residents.
• Self-direction and dependability — takes initiative, meets deadlines without close supervision, and actively seeks feedback and collaboration to produce the best outcome.
• Sound engineering judgment and creative problem-solving to identify practical, cost-effective solutions across a wide range of technical challenges.

Technical Responsibilities:

• Lead and execute civil engineering design tasks across all phases of project delivery — from site layout, grading, and utility design through permitting, construction documents, and construction administration.
• Develop stormwater management designs that comply with Philadelphia Water Department (PWD) Stormwater Management Guidelines for Private Development, such as bioretention, subsurface infiltration, and porous pavement. Must have thorough knowledge of PWD stormwater regulations, the PWD drainage manual and approval process.
• Develop designs and permit submissions that comply with the Philadelphia Code and applicable municipal regulations. Must be familiar with zoning and construction permitting through the Department of Licenses and Inspections (L&I); Department of Streets requirements for private development and right-of-way work; Philadelphia City Planning Commission (PCPC) site plan review; and other City of Philadelphia regulatory requirements.
• Prepare technical specifications, design reports, complete quantity take-offs and cost estimates, and develop realistic construction schedules to support project delivery.
• Serve as a primary point of contact for clients, managing project communications, responding to technical questions, and presenting design progress throughout all project phases.
• Maintain current knowledge of evolving design criteria, regulatory requirements, and industry technology, and apply that knowledge to improve the quality and efficiency of project delivery.

Deputy Office Manager Responsibilities:

• Serve as acting Office Manager in the Office Manager's absence.
• Cultivate and maintain relationships with existing clients, serving as a trusted point of contact and identifying opportunities for expanded services.
• Lead and contribute to proposal development, including technical scopes of work, fee estimates, and interview preparation, actively supporting the growth of the Philadelphia office.
• Represent KSE at industry events, professional organizations, and municipal meetings.
• Provide mentorship to junior staff, including engineers, CADD technicians, and interns.
• Support hiring decisions and participate in candidate interviews.
• Assign and balance workloads across the Philadelphia team.
• Support quality control reviews of project deliverables.
• Oversee project billing, invoicing, and accounts receivable in coordination with firm leadership.

 Professional Expectations:

• Manage multiple projects on schedule and under budget.
• Collaborate effectively with internal project teams, subconsultants, and client staff, contributing positively to team culture and project outcomes.
• Possess excellent verbal and written communication skills.
• Travel to project sites and meet clients as needed.

Requirements

Education and Licensure Requirements:

• Bachelor’s degree in civil engineering required. 
• Active Professional Engineer (PE) license in Pennsylvania required, or PE licensure in another state with eligibility for Pennsylvania reciprocity.

Experience:

• 12 to 15 years of experience in site and civil engineering.
• Strong working knowledge of the land development process, including zoning and variance approvals, permitting, agency coordination, and construction administration.
• Demonstrated experience delivering projects in the City of Philadelphia, including working knowledge of PWD, Department of Streets, L&I, and PCPC permitting and regulatory requirements.
• Experience delivering publicly funded infrastructure, institutional, or parks and recreation projects is a plus.
• Demonstrated experience managing client relationships and leading project teams as a senior engineer or project manager.

Physical Requirements:

• Ability to sit at a desk for extended periods (often 6–8 hours a day).
• Maintaining posture while working at a computer.
• Short periods of standing or walking within the office (to printers, meeting rooms, etc.).
• Site visits will be required from time to time. This will mainly involve visiting sites during design to assess the site, or during construction to ensure the work is progressing.

Benefits:

• KSE offers a comprehensive and competitive compensation and benefits package, including:
• Medical and prescription coverage through a nationally recognized provider, with KSE contributing a significant portion of premiums for both individual and family plans
• Dental and vision coverage, with KSE contributing a substantial portion of premiums
• 401(k) retirement plan with company matching at every pay period
• Flexible spending accounts for health and dependent care expenses
• Commuter benefits for transit and parking expenses
• Term life insurance, fully paid by KSE
• Long-term disability insurance, fully paid by KSE
• Generous paid time off, including holidays, vacation, sick days, and personal time, with additional vacation accruing with tenure
• Discretionary year-end bonus
• Reimbursement for work-related training, certification courses, and continuing education
• Company-paid PDHs and support for PE license renewal
• Raises upon passing PE and PLS exams
• Employee referral bonus program

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer. KSE will not discriminate based on race, color, religion, creed, sex, gender, sexual orientation, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.