Office Manager

Description

With all your career options, why not choose a company where you can own part of the business?

MacArthur Co. is 100% Employee-Owned and offers an outstanding suite of employee benefits. What began in 1913 as a small manufacturer of pipe insulation has grown into a national distributor of building materials. At MacArthur, you get to own a piece of the value our combined honest efforts create.

The Office Manager will oversee the general administrative function and activities of the office, while also supporting company operations by maintaining the office. This position will also support the accounting department while maintaining compliance with federal, state, and local guidelines and regulations.  This position will keep precise records of payments made and owed and must work collaboratively with other accounting professionals.

Duties/Responsibilities:

• Maintains office services by organizing office operations and procedures, assisting with payroll/timecards, controlling correspondence, filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Supports answering telephone calls and emails from customers and clients and directing them to relevant staff
• Monitoring office supplies and ordering new stationary, furniture, appliances, and electronics as required
• Overseeing maintenance companies to keep the office clean and safe, and ensure all appliances are in good working order
• Assists in the recruitment process by scheduling potential applicants for interviews
• Work with vendors/branches to ensure account accuracy and efficient payment and to resolve negative AP balances owed
• Track open invoice files while awaiting check execution
• Code and enter non-inventory invoices for various branches and corporate
• Facilitates payment of vendors, which may include verification of federal ID numbers, review purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Works with the credit department on customer account activities/issues, including misapplied payments by researching and reapplying as needed
• Creates invoices according to company practices; submits invoices to customers
• Research customer discrepancies and past-due amounts
• Copies, files, and retrieves materials for accounts receivable as needed.

Qualifications:

• High school diploma or equivalent
• Understanding of basic principles of finance, accounting, and bookkeeping
• Experience in AP/AR preferred
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills, time management, and attention to detail
• Strong verbal and written communication skills
• Ability to maintain confidential and meticulous records

Benefits Package:

• Outstanding Family Medical Benefits Package
• Substantial Stock Ownership Program
• Competitive Compensation Packages
• Paid Time Off (PTO) & 8 Paid Holidays Each Year
• Employer-Sponsored Family Dental Insurance
• 401k and Roth 401k Investment Accounts (With Substantial Employer Matching)
• Employer-Sponsored Life & Disability Insurance

This job posting is a summary; more details of responsibilities are provided during interviews.

PM21