Accounts Payable and Accounts Receivable Accountant

We have an opening for an Accounts Payable and Accounts Receivable Accountant who will be responsible for supporting the Accounts Payable/Payroll Manager and Controller with all Accounts Payable and Accounts Receivable processes. Duties include reviewing and processing vendor invoices; reviewing staff credit card reconciliations; processing and maintaining all new vendor paperwork; and conducting weekly check runs and wire transfers. Also assists with general ledger reconciliations. To be successful in this role, you will:

Accounts Payable:

• Daily sorting of incoming vendor invoices.
• Preparation and distribution of invoices for department review, coding, and approval into DocuPeak software portal.
• Detailed review of department-approved invoice/documentation support for accuracy of account code distribution, business purpose and approvals.
• Process weekly check run for timely disbursement of all payables.
• Initiate wire transfer information for foreign payments.
• Follow-up on invoices not returned to Accounting, including vendor follow-up and invoice discrepancies and issues requiring resolution.
• Department liaison for Museum Store’s accounts payable process.
• Update Accounts Payable procedures on an as needed basis.
• Process and maintain all new vendor paperwork, foreign and domestic and responsible for filing. 

Cash and Accounts Receivable:

• Handle and process all cash, checks, and credit card receipts. Deposit checks via remote scanner and record transactions.
• Receive, review, and upload check batches from Development department into general ledger.
• Generate invoices for accounts receivable with all departments. Monitor and age outstanding balances. Provide monthly aged accounts receivable report to Controller and Senior managers.
• Order cash and change from the bank for Retail Experience and Visitor Experience and other departments as needed.
• Responsible for organization of cash transactions at all fundraising events. Provide instructions for staff and volunteers for handling cash on an as needed basis. Organize and monitor cash controls.
• Maintain and record rental activities for the museum including depositing funds, creating invoices, and recording monthly journal entry to recognized earned revenue.
• Record invoices in accounting system and monitor collections.

General Ledger and Other Accounting:

• Responsible for various monthly and annual balance sheet account reconciliations, including all bank accounts.
• Work with Development to reconcile Development Reports (Raisers Edge) with the general ledger (NetSuite) monthly.
• Prepare journal entries outlined on the monthly close checklist.
• Reconciles admission revenue with Tessitura (CRM).
• Reconcile store revenue.

General:

• Prepare monthly sales tax reports for Retail Experience. Provide support for review and submission by Controller each month.
• Prepare and maintain schedules for annual financial statement audit in assigned area of responsibility.
• Responsible for reviewing all staff credit card reconciliations. Prepare and process data export of credit card transactions from GRAM (credit card database) for posting to General Ledger.
• Maintain Tax Exempt certificate with local businesses.
• Other accounting duties and responsibilities as assigned by Accounts Payable/Payroll Manager.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

• 2-3 years accounting or related experience.
• Excellent working knowledge of MS Excel and familiarity with accounting software applications. 
• Strong analytical, problem solving, and decision-making capabilities.
• Excellent verbal and written communication skills; ability to present information confidently.
• Excellent organization, program management, planning, and administrative skills, with ability to prioritize and coordinate multiple activities to meet deadlines.
• Proven ability to work independently as well as effectively with senior management and colleagues at all levels. 
• Strong attention to detail and proven ability to work accurately and precisely.
• Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters.
• Ability to operate data processing and other office equipment. 
• Ability to perform occasional light lifting.
• General mobility throughout the museum.

BENEFITS OF WORKING AT THE MCA INCLUDE:

• Individual and MCA-provided retirement savings plans.
• Paid time off.
• Pre-tax, reduced rate parking and Ventra/Metra benefits.
• Free admission to MCA exhibitions for yourself and guests.
• Free admission to many special and member events.
• Reduced price tickets to MCA Stage performances.
• Discounts on dining in Marisol and in our award-winning MCA Store.
• Access to our onsite library.
• Opportunities to attend curator-led staff tours.
• Free or discounted admission to many other cultural institutions across the United States.

Full-time staff are also eligible for a robust benefits package that includes health, dental, and vision insurance plus free life, AD&D, short-term and long-term disability insurance.

This position is part of a bargaining unit represented by AFSCME Council 31.