JOB DETAILS
Administrative Assistant
CompanyFlatiron Construction Corp
LocationTown of Gibbons
Work ModeOn Site
PostedMay 25, 2026
About The Company
What is Flatiron?
We’re more than a construction company. We are an organization of some 3,500 people with diverse backgrounds and varied expertise who share a singular focus on enhancing the well-being of people and communities.
We bring together industry-leading engineers, highly skilled craft workers and other professionals to deliver innovative solutions to infrastructure challenges across the U.S. and Canada. Flatiron builds highways and bridges; aviation, rail and transit; dams and water treatment facilities; and underground projects that fuel local economies, improve safety and enhance efficiency.
Flatiron engineers harness the art and science of structural design to create solutions that are as beautiful as they are functional. Our craft employees and on-site leaders bring vital experience to each project to turn vision into reality. And our project leaders collaborate with project owners to deliver solutions that meet challenging criteria—safely—while at the same time mitigating risk for all those involved.
Beyond safely delivering outstanding projects, Flatiron people demonstrate a commitment to ongoing learning, sustainability, our clients and partners, and the communities where we live and work.
We build careers. We hire and advance the best engineers, craft workers and other professionals in our industry.
We transform infrastructure.
About the Role
Overview
Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.
You will collaborate with industry experts and committed teams who value individuality and recognize achievements.
Apply now and transform your career with us.
What you will be doing
- Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
- Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
- Maintains company and business contact information, seating and event calendar documents.
- Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
- Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
- Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
- Orders office supplies, stationary and staff business cards, as directed by manager.
What we are looking for
- High School Diploma or GED required.
- 3+ years related administrative experience on a construction project required.
- Experience using MS Office Suite, including Word and Excel required.
- Advanced knowledge of construction industry and project business procedures.
- Developing knowledge of subcontractor invoicing and accounts payable cost coding.
- Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
- Proven initiative, organization and self-prioritization required.
- Friendly disposition and customer service attitude required.
Why work for us
Some of the benefits you may be eligible for as an employee are:
- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program
We are an EEO/ADA/Veterans employer.
Salary Min
Salary Max
Key Skills
Data EntryCustomer ServiceOffice CoordinationMS WordMS ExcelMS PowerPointAsset TrackingClerical DutiesCalendar ManagementConstruction Industry KnowledgeSubcontractor InvoicingAccounts Payable Cost Coding
Categories
AdministrativeConstruction
Benefits
Comprehensive Compensation PackagePaid Time Off401(k)/RRSPMedical InsuranceExtended Health CareDental InsuranceVision InsuranceProvincial Medical Wellness BenefitsEmployee Assistance ProgramTuition Reimbursement Program
Job Information
📋Core Responsibilities
The Administrative Assistant manages daily office operations, including data entry, visitor reception, and facility maintenance. They also support employees with HR and payroll inquiries and coordinate office supplies and communication technology.
📋Job Type
other
📊Experience Level
2-5
💼Company Size
1612
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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