Administrative Associate I

Description

Position Title: Administrative Associate

Job Classification: Non-Exempt; Full Time Position

Responsible to: Office Manager

Job Summary:

The Administrative Assistant is responsible for answering and directing inbound phone calls, greeting directing visitors distributing in-coming The Administrative Associate I is a key member of the administration department working within a designated office. Primary responsibility for this position is to support the various departments throughout the company. Support would entail, but not limited to, the coordination and execution of various tasks for the Accounting, Commercial Line, Select, EPIC, and Benefits divisions. Work proficiently in high functioning multi-task environment. Secondary responsibilities would include answering and directing inbound phone calls on a multiline phone system. Assist management, company vendors, visitors, and guests. The Administrative Associate I performs the essential functions of the position noted below, while meeting the quality and service standards developed by the agency.

Essential Functions:

• Improve our client experience by handling back-office processing support for our divisions and the Select, Commercial and Benefits departments. 
• Assist accounting with client payments and create bank deposit documentation, handle the office petty cash.
• Carry out administrative duties such as distribution of office mail and eFax documentation.
• Assist with data clean-up and entry in our systems of record.
• Handle sensitive information, statements, and invoices in a confidential manner.
• Answer and transfer phone calls to the appropriate department/individual, screening when necessary.
• Ensure office equipment is operational; maintain the supply inventory stock level, anticipate supply needs
• Acts a liaison with landlord or vendor to coordinate building repair and maintenance services
• Maintain a concern for timeliness and completeness when interacting with customers, agency, and company personnel to minimize potential for errors and omissions claims.
• Perform other duties and responsibilities as assigned. 

Knowledge, Skills & Abilities:

• Ability to communicate orally and in writing, to receive and interpret complex information, and respond appropriately. Bilingual abilities are a plus.
• Ability to understand written and oral communication and interpret abstract information.
• Excellent interpersonal and customer service skills.
• Confident, self-starter who works well independently.
• Excellent organizational skills, attention to detail and time management skills with a proven ability to meet deadlines and multi-task.
• Proficient with Microsoft Office Suite or related software.

Requirements

Education and Experience:

• High school diploma or equivalent required.

Who We Are

Blue Ridge Risk Partners began as the merger of three successful and respected agencies headquartered in Maryland and West Virginia. While Blue Ridge Risk Partners is relatively young in name, our legacy goes back more than 120 years. Today, Blue Ridge Risk Partners leverages a strong entrepreneurial spirit and the highest ethical standards to continue the legacy established by our original founders, delivering exceptional commitment to our clients and our communities. With twenty-two offices across Maryland, Pennsylvania and West Virginia, our agency has evolved into a regional independent insurance agency offering insurance and risk management solutions to over 25,000 business and individual clients.

With a proven track record of success and well over a century of experience, Blue Ridge is poised for even greater accomplishments in the future. Our growth strategy centers on both organic business development along with mergers and acquisitions. Now we are excitedly positioning ourselves for continued growth in the future by building on our team of dedicated, skilled, and caring professionals.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Blue Ridge Risk Partners is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as individual with a disability, or other applicable legally protected characteristics.