Government Studio Administrator

Description

Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Studio Administrator to join our dynamic team. In this role you will support government project delivery and studio operations in a wide variety of responsibilities to ensure alignment with the firm’s business goals.

This role requires an organized and detail-oriented individual with an understanding of the A/E industry, and the ability to manage multiple tasks simultaneously. The ideal candidate will have experience working in a federal government A/E project deadline-driven environment, collaborating with technical teams, and effectively communicating with Project Managers within our clients’ and internal teams.

Key Responsibilities

• Assists Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities as directed.
• Maintains and monitors project schedules, milestone commitments, and delegated budget tracking.
• Assist the marketing team with proposal development process, including assembly, editing, and coordinating responses to RFQs/RFPs.
• Serves as a day-to-day administrative contact for clients and government partners to ensure clear communication and responsiveness. 
• Compile, format, and organize project documentation for internal use and client delivery.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• Strong written and verbal communication skills; responsive, professional, and decisive.
• Strong judgment, attention to detail, and emotional intelligence. 
• Ability to handle sensitive project and client information with discretion and professionalism.
• Demonstrated proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. 
• Experience with Adobe InDesign and/or illustrator is preferred.
• Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred.
• Ability to work within project management and document control systems commonly used in A/E and federal project environments.

We do Meaningful Work in a Team-based Culture, with Pay and Benefits that Help Our Team Members Meet their Health, Wealth and Security Goals: 

• Compensation that Values your Qualifications and Performance
• Share in our Organization’s Success with Profit Sharing Bonuses
• Training & Education Assistance to Support your Career Goals
• Paid Professional Registration and Licensing Fees
• Flexible Schedules including a 4-Day Work Week
• A Menu of Benefits to Meet Your Unique Needs: 

Company Paid Health Plan with Optional Plans | Company Paid Dental, Vision, Life & Disability | 5% 401k Match
Flexible Spending Account | Health Club Reimbursement | Costco Reimbursement | Holiday and Paid Time Off