Facilities Field Supervisor

Description

Job Summary: 

The Facilities Field Supervisor will lead, oversee, and manage the Field Coordinator /Inspections Team and vendor requirement management. They are responsible for the ongoing facility maintenance of a large portfolio of properties locally and in other neighboring Texas Cities; maintaining good relationships with the various entities involved in the day-to-day facility operations at each location. These entities include tenants, the internal real estate leasing department, and vendors as well as partners and other customers. It combines independent work with team collaboration to support the quality and appearance of MIMCO properties. The Candidate must have leadership skills that can direct team duties, responsibilities and expectations to deliver properties in a cost-effective efficient manner. The Candidate must be comfortable with leading multiple projects at one time and familiarizes themselves with each property to be able to answer questions about specific utilities and spaces at center. 

driving each property daily to ensure that scopes were completed and site is in working order.

Requirements

Essential/Key Functions: 

• Define and develop solutions to support facility services and administer the distribution, management and completion of all facility repair service work orders

• Hire, manage, support and train all direct reports to ensure compliance with MIMCO direction and objectives

• Monitor, track, code and evaluate the invoices of all vendors to ensure they conform according to the contracted due dates, Scope of Work (managing scope creep), and expected quality

• Review invoice compliance with MIMCO LLC’s requirements

• Approved invoices assigned in workflow

• Approve and/or forward invoices for approval at the proper authority level

• Maintain a professional business relationship by directly and indirectly negotiating maintenance contracts and matters pertaining to facilities services.

• Resolving facility problems amicably and effectively with tenants, vendors and MIMCO peers and counterparts, building good rapport with colleagues

• Find and onboard quality vendors to ensure competitive pricing

• Maintain all properties to the standards and direction set by MIMCO, LLC management

• Develop 3 months, 6 months and yearly preventative maintenance schedules, plans and budgets and provide reports as requested

• Review and measure inspections based on what life is left on property large ticket items (roof, parking lot, parking lot lights, fire suppression, HVAC, painting of building).

• Obtain bids the large preventative maintenance items that will be distributed to property authority level. 

• Budgetary responsibilities including expense control and invoice review and approval

• Work collectively with Property Management to address Landlord repair items in a timely manner

• Review routine and documented inspections of properties. Review results for large scale issues / projects from these inspections with the Facilities Vice President and summarize finding for senior leadership

• Ensure all issues identified are resolved by issuing a work order to track progress 

• Review leases to verify MIMCO LLC’s responsibilities for Facilities Management

• Ability to hold vendors accountable, write detailed scopes of work, RFP’s and review contracts

• Follow all guidelines set by Facilities Vice President and COO including multiple proposals for larger projects, using software tools for RFP’s and finding the most cost-effective solutions for facilities projects 

• Take appropriate and timely action when vendors fail to meet their obligations

• Ensure future and current projects are tracked on the Maintenance Project Tracker, including weekly updates and photos 

• Manage all time keeping for direct reports in Paylocity, including PTO, corrections, schedules and overtime successfully

• Adhere to all company policies and procedures

• Perform other duties as assigned by management

Management Responsibilities: Field Coordinator, Inspection Team. 

Minimum (Required) Qualifications:

Education

• Associate’s degree or certification in a relevant trade or technical program.

• Bachelor's degree is preferred but not required.

Experience

• 10+ years of Facilities Management experience to include HVAC, Electrical, Roofs, Asphalt, Concrete, Plumbing, Irrigation and Utilities.

• Financial analysis experience is a plus 

Knowledge, Skills and Abilities

• Ability to set priorities effectively 

• Strong leadership and customer service skills 

• Proven experience in outsourcing facilities 

• Understanding of facility maintenance practices 

• Knowledge of current trends in the field 

• Excellent communicator 

• Strong Work Ethic and Practices

• Refined critical thinking skills 

• Excellent time management and planning skills, organized with the ability to multitask, exceptional follow up skills and able to meet deadlines 

• Computer literate (Outlook, YARDI, Excel, Word) 

• Ability to make decisions quickly, based upon a combination of analysis, experience, wisdom and judgment 

• Flexible personality with the ability to deal with ambiguity and to think outside the box and provide a continuous flow of new ideas and process improvements 

• Results-oriented. Ability to execute and carry out strategic and operational plans.  

• Talent developer with a good judge of character 

• Bilingual in English and Spanish preferred, with the ability to communicate effectively both verbally and in writing in English

Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Physical, Mental and Environmental Requirements:

C=Constantly                                 F=Frequently                                      O=Occasionally                                     R=Rarely

(5-8   hrs./shift)                          (2-5   hrs./shift)                                 (Up to 2 hrs./shift)    (Does not   exist as regular part of job)

Physical                                                                                  Mental                                                                   Environmental

On the job the employee must:           On the job the employee must be able   to:                        On the job the employee:

(C) Bend (C) Sit                                                     (F) Read/comprehend                                             (F) Is exposed to excessive noise

(C) Squat (C) Stand                                                           (F) Write                                                       (F) Is around moving machinery

(C) Crawl (C) Walk                                               (F) Perform calculations                          (O) Is exposed to marked changes in 

                                                                                                                                                           temperature and/or humidity

(C) Climb (C) Push/Pull                                       (F) Communicate orally                  (O) Is exposed to dust, fumes, and/or gases

(C) Kneel                                                             (F) Reason and analyze                                    (F) Drives motorized equipment

(F) Handle objects (manual dexterity)   (F) Vision (requires close focus, distance focus,

                                                                     peripheral vision, color vision, 

                                                                      depth perception and focus   adjustment)                     (O) Works in confined quarters

(F) Reach above shoulder level                                                                                                    (R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(F) Light (up to 25lbs.)

(F) Moderate (25-50lbs.)

(F) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional      modifying equipment or devices.
• Modified      work schedules.
• Providing      an interpreter (sign language); or
• Making      the work environment readily accessible to individuals with disabilities.