Accounts Receivable - Billing Specialist

Description

 ** Temp to Potential Hire** in partnership with a temp agency for the foreseeable future 

Hours: 8:00AM -5:00PM; Mon-Fri. 

Must be available for OT depending on business needs. 

Bay Cities, an Employee Owned Company, is the leading creative packaging and display partner to brand marketers, retailers and e-commerce. Our passion, experience, technology and consumer insights move product and drive sales.

Our Mission

Our Passion Powers Your Product

Our Values

Creativity: Our ideas create Client success.

Passion: We have heart with a Customer Service attitude.

Integrity: We honor our business & planet with sustainable practices.

Responsible: We own it!

Safe: Our safe work habits protect us all.

Fun: We take our work seriously- not ourselves J

SUMMARY

The Accounts Receivable - Billing Specialist handles many types of transactions for a business while making sure it stays in good financial standing. Accounts Receivable- Billing Specialists create invoices, send bills to customers, and process payments using a variety of payment methods.

JOB FUNCTION/PURPOSE

· Reviews all invoices for back-up documentation and approvals prior to posting in Amtech and payment. 

· Daily processing of customer invoices.

· Uploads customer’s invoices to the required customer portal.

· Responsible for setting up new approved vendors in the AP module. Maintains electronic vendor files such as W-9 and Certificate of Insurance.

· Assists in internal/external audits. 

· Assists Staff Accountant for passthrough related vendor invoice and ACH payment postings.

· Assists Staff Accountant for EDI invoicing for passthrough related programs in SPS.

· Assists in month end closing. 

· Maintains files and documents thoroughly and accurately, in accordance with company policy and accepted accounting practices. 

· Performs other duties as assigned 

Requirements

EDUCATION, EXPERIENCE & COMPETENCIES

· Bachelor’s degree in Accounting or Business.

· Minimum of 2 years’ experience in an accounts payable or accounting role. 

· Strong GAAP foundation.

· Experience in manufacturing, a plus. 

· Knowledge of Sales & Use tax filings a plus.

· Proficient in MS Excel and Word.

· Organization skills a must.

· Ability to multi-task and prioritize. 

· Ability to work in a fast-paced high volume environment with emphasis on accuracy and timeliness.

· Excellent written and verbal communication skills. 

· Ability to maintain confidentiality concerning financial data.

· Ability to work extended hours as required.

Core Competencies

· High ethical standards. Models and supports organization’s goals and values; adapts to changing conditions; demonstrates persistence and overcomes obstacles. Consistently conducts themselves in an honest and trustworthy manner. Does not pursue their own individual objectives to the detriment of company goals. Sets an example for others to follow. Does the right thing.

· Demonstrates energy and passion about what they do and knows how to balance work and fun. Is generally optimistic and upbeat; fun to be around. Has a strong belief and zeal for the industry, the job, and the company. Conveys energy and intensity at work with a capacity for keeping others enthusiastic and involved

· Operates with a customer service orientation internally and externally. Works to positively build the Bay Cities brand in everything he/she does. Builds strong, positive relationships with all stakeholders

· Acts as an owner of the business and instills that same attitude and level of action in others. Is proactive in taking responsibility for all outcomes/results and avoids ‘pointing fingers’. Helps to create and maintain a strong feeling of belonging in the immediate and overall team.

· Regularly involves others in decisions that affect their job or work environment. Demonstrates co-operation and trust with colleagues and teams across organizational boundaries. Participates as a team player and establishes strong working relationships to deliver positive results.

· Strong project management skills, including the ability to prioritize, balance, and manage multiple efforts with strong results/goal orientation. Uses time effectively, prioritizes and organizes work flow; can orchestrate multiple activities at once. Agility and personal adaptability with the ability to successfully manage multiple priorities with a high sense of urgency in a rapidly changing environment.

· Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work. Learns quickly when facing new problems; a relentless and versatile learner; open to change; strives for continuous improvement of self and processes.

· Excellent communication (oral and written) and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident, at all levels, internal and external. Must have strong interpersonal skills and ability to manage multiple projects in a rapidly changing environment. 

OTHER

· US Persons Only (US citizens, lawful permanent residents, refugee or asylee – all require proper identification and documentation).

· Minimal travel required.

· Physical and Environmental Requirements: While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.

· Work environment includes front-office and manufacturing. The noise level in the work environment is usually moderate.

· Pre-Employment Verifications: Must pass background and reference checks, drug screen, and physical examination prior to employment. 

Bay Cities Corporation is an Equal Opportunity Employer. M/F/D/V