Office Manager

Office Manager

Location - Mutiara Damansara, Malaysia
Work Arrangement - Hybrid

What we do at Weir
We are a global leader in mining technology for a sustainable future. We help our customers extract the resources the world needs more efficiently and more sustainably. Our planet’s future depends on the transition to renewable energy, and that transition can only happen with the metals and minerals our customers deliver. So, we work side by side with mines across the globe to move less rock, use less energy, use water wisely, and create less waste. Together, we drive the shift to smart, efficient, and more sustainable mining.

Make your impact
You’ll play a key role in solving real-world challenges. You’ll apply your skills to deliver results that matter whether that’s through engineering, planning or customer support. You’ll work with purpose, learn every day and help shape a more sustainable future.

What you’ll do

• Office Administration: Manage day-to-day office operations to ensure smooth business functioning across multiple APAC offices, including vendor management and invoice processing.

• Executive Support: Coordinate and maintain the Director’s calendar, appointments, meetings, and travel schedules, including domestic and international travel arrangements.

• Procurement Coordination: Oversee purchase requisitions (PRs), purchase orders (POs), and invoice processing using Coupa and other ERP systems, ensuring compliance with company financial controls.

• Vendor & Facilities Management: Liaise with vendors across countries (including Vietnam), manage office supplies, facilities maintenance, and service providers to support uninterrupted operations.

• Document & Compliance Support: Assist with document signing for entities under legal oversight, maintain organized records, and support internal and external audits.

• Collaboration & Communication: Build effective relationships across internal teams and external partners, supporting onboarding and promoting a professional office environment.

• Travel Administration: Serve as the appointed Travel Administrator, ensuring compliance with corporate travel policies and managing travel bookings and itineraries.

• Success Metrics: Success will be demonstrated by operational excellence, timely procurement and invoice processing, seamless executive support, and effective vendor coordination.

• Travel Requirements: Occasional domestic and international travel coordination may be required.

• Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world-class safety culture.

What you’ll bring

Must-haves:

• Diploma or Degree in Business Administration, Management, or related discipline with minimum 5 years’ experience in office administration or executive support.

• Strong proficiency in Microsoft Office Suite and experience with ERP systems such as Coupa, SAP, or Oracle.

• Excellent verbal and written communication skills in English; proficiency in Bahasa Malaysia preferred.

• Strong planning, coordination, problem-solving skills, and ability to manage multiple priorities independently.

Nice-to-haves:

• Experience supporting senior executives or leadership teams in a multinational or manufacturing environment.

• Prior experience in procurement administration, invoice processing, and travel coordination.

• Professional administrative or office management certifications.

• Familiarity with travel booking systems and electronic document management systems.

Why join Weir?
We live our values we think safety first, do the right thing, respect each other, aim high, and delight our customers. We encourage our people to lead by example and celebrate our successes.

We’re passionate about our purpose to help deliver the natural resources that are essential to create a better future for the world. We do this by combining our deep customer insights, world-class engineering, materials science expertise, and intelligent automation to deliver innovative end-to-end solutions incorporating our signature technologies.

We believe your voice matters and your ideas make a difference. We’re working hard to nurture a diverse culture where our people feel like they belong and can do the best work of their lives. You can help shape our unique culture through our inclusion networks and safety initiatives.

Benefits
⦿ Competitive pay
⦿ Career development and learning support
⦿ Access to global inclusion networks
⦿ Regional and team-specific benefits
⦿ Sharebuilder scheme
⦿ Wellness support for you and your family
⦿ Collaboration with global teams
⦿ Study support