Strategic Executive Visibility & Research Virtual Assistant (Executive Brand, Strategic Partnerships & Research Support)

This is a remote position.

Strategic Executive Visibility & Research Virtual Assistant

(Executive Brand, Strategic Partnerships & Research Support)

Reports to: Founder & Principal Consultant

• Location: AU
  
• Minimum Hours: 10 hours per week
  
• Communication Channel: Email/WhatsApp 
  

Industry

Business Transformation | AI Strategy | Executive Consulting | Organizational Change | Governance

About the Client

Our client is the Founder of a Consulting firm that helps organizations deliver large-scale business transformation, AI strategy, governance, operating model redesign, and organizational change.

Having spent years leading enterprise-wide transformation initiatives in senior corporate leadership, the founder is now building the consulting practice and is seeking a highly capable Virtual Assistant who can become a strategic support partner—not simply an administrative assistant.

The ideal candidate enjoys research, understands executive-level communication, thinks critically, and can represent a senior consultant professionally.

Position Summary

We are looking for a highly analytical, research-oriented Virtual Assistant who will support our client's executive visibility strategy, strategic partnership development, and professional brand positioning.

Unlike traditional lead generation roles, this position focuses on identifying high-value opportunities where senior executives, board members, transformation leaders, and decision-makers gather.

This role requires excellent research skills, exceptional written English, LinkedIn familiarity, and the ability to communicate professionally with executive audiences.

The successful candidate will become an extension of the founder's consulting team.

Primary Responsibilities

Workstream 1

Executive Brand Visibility & Thought Leadership

Purpose:

Increase the founder's visibility as a respected authority in:

• Business Transformation
  
• AI Strategy
  
• AI Governance
  
• Executive Leadership
  
• Organizational Change
  
• Operating Model Transformation
  
• Enterprise Programs
  

Responsibilities include:

Research Executive Opportunities

Identify and maintain a pipeline of:

• Speaking engagements
  
• Executive conferences
  
• Industry summits
  
• Podcasts
  
• Webinars
  
• Panel discussions
  
• Guest article opportunities
  
• Editorial submissions
  
• Industry publications
  
• Professional associations
  
• Executive communities
  

Focus on opportunities attended by:

• CEOs
  
• Managing Directors
  
• Board Members
  
• COOs
  
• CIOs
  
• Transformation Leaders
  
• Executive decision-makers
  

(Not general public audiences.)

Executive Opportunity Assessment

Research and summarize:

• Audience profile
  
• Relevance
  
• Submission requirements
  
• Deadlines
  
• Event organizers
  
• Speaking criteria
  
• Contact information
  

LinkedIn Executive Visibility Support

Research and monitor:

• Industry conversations
  
• Trending executive topics
  
• Relevant hashtags
  
• Influential transformation leaders
  
• High-value discussions
  

Identify:

• Posts worth engaging with
  
• Executives worth connecting with
  
• Potential collaboration opportunities
  
• Industry discussions aligned with the founder's expertise
  

Content Repurposing

Repurpose existing LinkedIn content into:

• New LinkedIn posts
  
• Executive articles
  
• Newsletter content
  
• Thought leadership pieces
  
• Guest article drafts
  

The client already has over 100 LinkedIn posts.

The VA should:

• Preserve the founder's tone
  
• Maintain technical accuracy
  
• Avoid AI-generated "generic" writing
  
• Verify all content before submission
  
• Ensure the repurposed content reflects the same professional positioning
  

The client emphasized that ChatGPT should be used only as a drafting assistant—not as the final writer. Every piece must be reviewed for technical accuracy and alignment with the original intent.

Executive Outreach Drafting

Prepare first drafts of:

• Speaker proposals
  
• Podcast pitches
  
• Conference applications
  
• Guest article submissions
  
• Professional introduction emails
  

All drafts will require client approval before being sent.

Follow-up Tracking

Maintain a tracker for:

• Applications submitted
  
• Follow-ups due
  
• Responses received
  
• Opportunities won
  
• Speaking engagements secured
  

Workstream 2

Strategic Partnership Research

Purpose:

Build strategic partnerships with complementary consulting firms.

Research businesses within Sydney / New South Wales that fit the following profile:

Category A

• Leadership Development
  
• Corporate Training
  
• B2B Consulting
  
• Professional Services
  
• Organizational Development
  
• Assurance Firms
  

Category B

• AI Implementation Firms
  
• AI Governance Firms
  
• AI Consulting Companies
  

Ideal company size:

Approximately

• 15–35 employees
  
• Established businesses
  
• Professional management structure
  

Research and compile:

Company Name

Website

LinkedIn Company Page

Industry

Approximate Team Size

Owner

Founder

Managing Partner

Managing Director

Business Email

Direct Email (where available)

Phone Number

Location

Notes

Potential Partnership Fit

Outreach Preparation

Prepare:

• Personalized partnership introductions
  
• First-draft outreach emails
  
• Collaboration proposals
  

Client approval is required before any outreach.

Additional Responsibilities

Maintain databases

Update research trackers

Organize executive contacts

Maintain opportunity pipeline

Track deadlines

Prepare briefing notes

Provide weekly progress summaries

Recommend additional executive visibility opportunities

Research executive publications (e.g., Forbes, industry journals) and suggest alternative channels beyond LinkedIn when relevant.

Required Skills

Strong online research

Excellent written English

Outstanding attention to detail

Critical thinking

Executive-level business writing

LinkedIn proficiency

Professional communication

Business analysis

Information synthesis

Time management

Self-management

High level of discretion

Ability to understand unfamiliar business concepts quickly

Preferred Experience

Executive Assistant

Business Research

Management Consulting

Strategy Consulting

Corporate Communications

Business Development Support

Executive Branding

LinkedIn Marketing

Content Repurposing

Professional Services

Consulting Industry

B2B Research

The client specifically noted that the quality of the candidate's research process and outputs matters more than relying solely on Google Search or generic AI prompts.

Ideal Candidate

The ideal VA:

• Thinks like a researcher
  
• Writes like a consultant
  
• Understands executive audiences
  
• Is curious and proactive
  
• Can distinguish between high-value and low-value opportunities
  
• Is comfortable working independently
  
• Takes ownership of outcomes
  
• Is interested in business strategy and consulting
  
• Appreciates quality over quantity
  

The client emphasized that they prefer someone with more experience than a typical entry-level executive assistant, as the work requires judgment, executive positioning, and specialized research capabilities.

Working Arrangement

• Minimum commitment: 10 hours/week
  
• Flexible working schedule
  
• Output-driven rather than time-driven
  
• Preferred overlap for meetings:
  
• Early morning Sydney time or
  
• Late afternoon Sydney time
  
• Daily communication via messaging
  
• Regular review meetings as needed