Office Administrator

Description

At JTM Construction, the role of the Office Administrator is the first point of contact for the company, manages and coordinates the needs and activities of the main office, and performs a variety of administrative tasks for executives and managers. The Office Administrator must be able to perform job duties in a timely manner, have a professional attitude and appearance, be organized, and possess the ability to communicate both verbally and in writing. This position must be highly focused on internal and external customer service. 

Qualified candidates will have prior experience in the construction industry and be competent in Microsoft applications, including Word, Excel, and Outlook. This a full time, non-exempt role and the full salary range is $60,000 – $90,000, depending on direct professional experience and qualifications. The bonus target for this role is 3%-10% of annual base earnings.  

RESPONSIBILITIES 

• Promptly greet and welcome guests 
• Answer, screen, and forward incoming phone calls 
• Ensure reception, kitchen, workrooms, and conference rooms are tidy and presentable 
• Manage office maintenance vendors and related budget 
• Receive, sort, and distribute daily mail/deliveries and prepare outgoing mail/deliveries 
• Maintain various corporate calendars (industry events, office events, conference room, etc.) 
• Assist employees with scheduling meetings and events 
• Perform administrative duties in support of other office staff and project teams as needed 
• Ordering and stocking of main office supplies, including kitchen 
• Support onboarding and employee appreciation efforts. 
• Maintain cooperative working relationships with vendors and project teams 
• Establish priorities to complete work in a timely manner despite changes in workload, assignment, or competing requirements 
• Provide backup to executive assistant as necessary 
• Other duties as assigned 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time.

BENEFITS 

JTM Construction, Inc. offers a competitive benefits package for qualified salaried employees.

• Eight (8) paid holidays, a minimum of three (3) weeks Paid Time Off.
• A comprehensive healthcare plan (medical, dental, vision, AD&D, and EAP).
• Paid parental, bereavement and jury duty leave.
• 4% safe harbor weekly 401K match plus discretionary profit sharing.
• Bonuses are based upon corporate and personal performance and typically range from 3% - 10% of base earnings.

JTM Construction, Inc. is an Equal Opportunity Employer and fully complies with all applicable federal, state, and local laws and regulations. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

Requirements

REQUIRED SKILLS AND QUALIFICATIONS 

• Professional in nature and appearance with exceptional customer service skills
• Minimum of three (3) years of experience in front office, reception, and/or administrative assistant role(s) 
• Experience in the construction industry is preferred 
• Ability to perform job duties despite frequent interruptions and distractions 
• Above average ability in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook 
• Excellent written and verbal communication skills 
• Self-starter and team player
• Knowledge of basic accounting and job costing principles a plus
• Valid Washington State driver’s license with the ability to provide proof of a clean driving record
• Able to pass a pre-employment drug screening and a criminal background check

PHYSICAL REQUIREMENTS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Regular, predictable attendance is required.
• Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range.
• Ability to remain in stationary position at a computer terminal for an extended period.
• Operate a computer and other office productivity machinery, such as a copy machine, and computer printer.
• Productive in an office environment that is subject to frequent interruptions including moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Must be able to wear personal protective gear.
• Light to moderate lifting may be required.
• Occasionally move about inside the office.