Payroll and HR Support Specialist

Description

Balanced Body® is hiring! We're on the hunt for an experienced Payroll and HR Support Specialist to join our People team and help keep both the paychecks and the people side of Balanced Body running smoothly.

In this role, you'll manage payroll — domestic and international — for 450+ employees on our biweekly cycle — hands-on and detail-heavy during processing week, lighter in the week between — while also handling core HR responsibilities across employee records, compliance, training & development, and onboarding/offboarding, plus supporting the broader People team on recruiting, employee relations, and safety. If you love precision and process just as much as you enjoy keeping people-facing operations running smoothly, we want to meet you.

You'll bring sharp attention to detail, rock-solid consistency, and the communication chops to work cross-functionally with leadership across the company. We move fast and priorities shift — so comfort with a little healthy chaos is a must. In return, you'll be joining an industry leader that's stable, growing, and genuinely cares about doing right by people and the planet.

What You'll Do

General Responsibilities

Payroll

• Run regular audits, reconcile reports, and untangle complex payroll discrepancies
• Audit timecards and partner with leaders on corrections
• Track leaves of absence and benefit payments
• Maintain clean, accurate payroll records
• Field and resolve payroll questions from employees and managers
• Process manual checks (adjustments, final checks, etc.) as needed
• Draft commission, incentive, and bonus calculations per company process
• Maintain G/L reconciliations for payroll, benefits, PTO accrual and related activities, and other accounts as assigned
• Generate draft journal entries to record payroll and related activity for review
• Assist in annual payroll audits, including year-end reconciliations

US Domestic Payroll

• Process bi-weekly and off-cycle payrolls accurately and on time for 450+ multi-state employees
• Implement payroll software changes and set up new states nationwide
• Keep us compliant with federal, state, and local tax laws

International Payroll

• Process monthly international payroll
• Implement payroll software changes as needed
• Learn and train leaders on international payroll laws

Employee Records & Compliance

• Maintain, file, audit, and inspect employee records, ensuring compliance and organized filing (including termination records); responsible for file archiving
• Ensure HR documents (e.g., performance reviews, disciplinary actions) are signed and uploaded into HRIS

Training & Development

• Track certifications, ensuring documentation is complete and current in HRIS
• Assist with training schedules, vendor communications, and all logistics for company-wide trainings
• Maintain accurate training records for EDD ETP compliance

Onboarding & Offboarding

• Support onboarding: build new-hire packets and files
• Support offboarding: build termination packets and maintain termination records

Employee Engagement & Culture

• Partner in employee events, celebrations, and recognition 
• Manage the swing shift contact roster

Miscellaneous

• Support recruiters with scheduling interviews and participate in open interviews
• Support HR Generalists with employee relations activities
• Support the Safety Specialist with safety training and EHS software updates

Requirements

What You Bring

• 5+ years of experience in a combined payroll and HR role, or equivalent combined experience across payroll and human resources functions
• Hands-on experience with employee relations, conflict resolution, and workplace investigations
• Multi-state payroll and employee relations experience is a plus (CA, TN, CO, OR)
• Strong grasp of payroll best practices, employment law, and US labor law (FLSA, OSHA, FMLA)
• Associate's degree in Business Administration, Human Resources, or related field; Bachelor's in HR a plus
• Payroll Practitioner Certificate a plus
• Proficiency in payroll software (Paylocity a plus), experience managing an HRIS, and intermediate/advanced Excel
• Strong working knowledge of Microsoft Word, PowerPoint, and Outlook
• International HR compliance experience is a plus
• Manufacturing environment experience is a plus
• A trustworthy handle on sensitive, confidential information
• Excellent communication and people skills
• Self-directed and able to prioritize with urgency when deadlines demand it

The Company

https://www.pilates.com/BBAPP/V/company/craftsmanship.html

Balanced Body is the world's largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you.

We offer competitive compensation and excellent benefits including:

• Medical, Dental and Vision
• 401(k) +Match
• Life and Long-Term Disability Insurance - Employer Paid!
• Paid time off and holidays

Balanced Body is an equal opportunity employer dedicated to workforce diversity.

NO AGENCY CALLS!