JOB DETAILS

ADMINISTRATIVE ASSISTANT

CompanyNEXCOM
LocationVirginia Beach
Work ModeOn Site
PostedAugust 7, 2026
About The Company
The Navy Exchange Service Command (NEXCOM) Enterprise encompasses six business lines, boasting a workforce of more than 14,000 associates located around the globe. The command’s mission is to provide quality goods and services at a savings and support Navy quality of life programs for active duty military, retirees, reservists, veterans, Department of Defense civilians and families. The NEXCOM Enterprise is a non-appropriated fund instrumentality (NAFI) of the Department of Defense and the Department of the Navy. Therefore, most of NEXCOM’s expenses are paid with its earnings and not taxpayer dollars. About Our Business Lines: NEXCOM’s six business lines are: Navy Exchange (NEX), Ship Store Program, Uniform Program Management Office (UPMO), Telecommunications Program Office (TPO), Navy Clothing and Textile Research Facility (NCTRF) and NEXCOM Hospitality Group (NHG). Each business line provides the necessary support for the Navy’s warfighters and military families to remain ready and resilient. As a Navy command, NEXCOM contributes to mission readiness by providing quality of life services to patrons no matter where they are stationed around the world. Endless Opportunity: While NEXCOM has different business lines, the majority of our employees work for NEX retail locations, Navy Hotel's or at NEXCOM’s Headquarters. Working for NEXCOM offers a diverse range of opportunities and career paths for upward mobility or transition through training and experience into a new field of work. We welcome applicants from both the civilian and armed services communities. Please visit us at NEXCOMjobs.org to learn more about our enterprise and view the myriad of jobs available around the world!
About the Role

Job Summary: 

Performs administrative support functions requiring a general knowledge of the organization and functions supported.

Duties and Responsibilities: 

  • Performs duties in support of activity department programs and initiatives which often require research and coordination of a variety of sources to achieve the information and or results desired. Representative duties include 
  • Reviews incoming correspondence invoices reports etc. Handles routine issues inquiries on own initiative and within assigned scope of authority. Identifies and refers technical and nonroutine matters to appropriate associate for action. 
  • Prepares correspondence reports presentations background information etc. Utilizes a variety of spreadsheet graphics and word processing software. 
  • Performs office administrative functions which may include maintaining leave records timecards ordering supplies making travel arrangements scheduling appointments typing correspondence tracking department expenditures and budgets correspondence etc.
  •  Receives and obtains batches of documents. Selects appropriate data entry program and transcribes information from source documents in accordance with instruction.
  • Provides direction to other operators as required. Remains alert to omissions in data furnished resolving and or calling same to the attention of supervisor who will make the necessary contacts with originator to obtain the missing data.
  •  Maintains office records and files. Orders office supplies following established procedures.
  • Develops purchase orders PO tracks POs and receives invoices for POs from vendors for merchandise and or equipment. Reviews for accuracy updates records and forwards to appropriate office for processing. Resolves disputes and inaccuracies.
  • Creates draft presentation materials and forwards to appropriate office for review and finalization.
  • Maintains internal division data base of operating data. Updates data in the system prepares reports assigns passwords provides user assistance etc.
  • Sorts and distributes mail maintains controls following established procedures.
  • Prepares a variety of reports from and for supported offices activities Navy Lodges etc. and submits to appropriate office.
  • Performs other related duties as assigned


GENERAL EXPERIENCE: One year of responsible general office clerical experience that demonstrated the ability to perform clerical duties satisfactorily. 

SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Six months of successfully completed academic study above the high school level may be substituted for six months of experience to satisfy general experience requirements.

AND SPECIAL EXPERIENCE : One year of responsible experience in the performance of clerical secretarial or administrative support duties or experience in a generally related area that demonstrated the ability to perform the work of the position 

Key Skills
Administrative supportData entryOffice administrationCorrespondence managementSpreadsheet softwareWord processingGraphics softwareRecord maintenanceTravel arrangementsSchedulingBudget trackingPurchase order processingDatabase managementReport preparationVendor coordination
Categories
AdministrativeGovernment & Public Sector
Job Information
📋Core Responsibilities
Performs administrative support functions including managing correspondence, scheduling, and maintaining office records. Coordinates department programs, processes purchase orders, and prepares various reports and presentation materials.
📋Job Type
full time (35 + hours)
📊Experience Level
0-2
💼Company Size
4318
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
35 hours
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