Associate, Department of Paediatrics & Child Health

Entity

Aga Khan University Hospital

 Department

Department of Paediatrics & Child Health

 Location

Karachi, Pakistan

 Introduction

The Aga Khan University Hospital is a not-for-profit healthcare institute that offers all medical services to their patients under one roof. In addition to the tertiary care hospital in Karachi, AKUH has a network of 4 secondary care hospitals, 30+ Medical Centres, and over 290+ Clinical Laboratories, 30+ Pharmacies in over 120+ cities across Pakistan. It also offers Home Healthcare Services and home deliveries of medicines. The Hospital provides Zakat for those patients who are eligible, and the health systems offers generous Patient Welfare to support those in financial need. In recognition of its high quality and patient safety, the AKUH is accredited by the Joint Commission International (JCI) as an Academic Medical Centre and its Clinical Laboratories are accredited by the College of American Pathologists (CAP) for fast and accurate testing.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopting appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities

AKUH is seeking an Associate Fellowship Coordinator to support the administration and coordination of Paediatric and subspecialty fellowship programs. The incumbent will work closely with Fellowship Program Directors, faculty, fellows, and the Postgraduate Medical Education (PGME) office to ensure the smooth functioning of academic and operational activities. The role includes coordinating educational sessions, examinations, workshops, and conferences; maintaining fellows’ training, evaluation, and certification records; monitoring compliance with CPSP and institutional requirements; and providing administrative support to faculty and fellowship programs to ensure excellence in postgraduate medical education.

Key responsibilities include:

• Oversee and coordinate fellowship programs across multiple specialties, ensuring compliance with CPSP accreditation standards and requirements.

• Liaise with the College of Physicians & Surgeons Pakistan (CPSP) regarding accreditation, supervisory records, examinations, and fellowship-related matters.

• Plan and organize academic activities, including regular teaching sessions, workshops, TOACS examinations, and other educational events.

• Coordinate with the Postgraduate Medical Education (PGME) Department on all fellowship-related initiatives and activities.

• Maintain accurate and up-to-date records of fellows, including rotations, examinations, evaluations, licensure, and training documentation.

• Manage and update fellows' and faculty evaluations through the designated online educational portals.

• Administer day-to-day HR processes for fellows, FMOs, and faculty members, including attendance monitoring and leave management.

• Manage nominations, registrations, and data records related to CPR and other mandatory training courses.

• Facilitate travel arrangements and logistical support for faculty attending national and international conferences, workshops, and academic events.

• Prepare and maintain dossiers for faculty appointments, promotions, credentialing, and re-credentialing processes.

• Coordinate the timely renewal of PMDC licenses for fellows and assigned faculty members.

• Draft official correspondence, reports, meeting minutes, and departmental documentation.

• Monitor, evaluate, and continuously improve administrative and educational processes for paediatric fellowship programs.

• Ensure accurate and timely communication of fellows' records and program-related information to Fellowship Directors and other stakeholders.

• Prepare and circulate monthly educational and service rotas for fellows and subspecialty programs.

• Coordinate special projects, academic events, and Ongoing Professional Practice Evaluation (OPPE) reporting for faculty members.

• Provide comprehensive administrative support to ensure the smooth functioning of fellowship training programs and academic operations.

Requirements

You should have:

• MBA/Masters in Arts/Masters in Science or any relevant degree.

• At least 3-5 years’ experience in an administrative role including coordination of events and workshops.

• Sound knowledge of resource management including financial management.

• Ability to analyse budget variance reports and statistical data.

• Strong supervisory, communication and interpersonal skills to lead a team.

• Good negotiation skills with knowledge of operational planning, project management and marketing.

• Capable of managing multiple tasks in a dynamic, fast-paced environment and perform under pressure.

• Proven ability to coordinate teams effectively with strong leadership and supervisory skills.

• Ability to work in teams to produce innovative solutions.

• Positive attitude and ready to accept change.

• Ability to work under pressure and meet deadlines.

• Proficiency in Ms Office, particularly Word, Excel and PowerPoint, along with MS Teams, ZOOM, Google meet etc.

Note: ​​​​ Comprehensive employment reference checks will be conducted.