Administrative Support – Apparel Warehouse & Distribution

Description

Job Summary

We are seeking a detail-oriented and organized Administrative Support Specialist to assist with the day-to-day administrative operations of our apparel warehouse and distribution department.

This position will primarily focus on tracking customer and warehouse orders, coordinating order drops, preparing shipping and receiving documentation, and creating ASN and LPN labels to ensure incoming merchandise is accurately received and entered into inventory.

The ideal candidate is comfortable working in a fast-paced warehouse environment, has strong computer and organizational skills, and pays close attention to detail.

Key Responsibilities

• Track and monitor orders from placement through shipment and delivery.
• Enter, update, and maintain accurate order information in company systems.
• Coordinate and manage order drops to ensure merchandise is processed and delivered according to schedule.
• Create and print ASN (Advance Shipping Notice) documentation.
• Create and print LPN (License Plate Number) labels for incoming merchandise.
• Prepare receiving paperwork and documentation for inbound shipments.
• Ensure ASN, LPN, purchase order, and shipment information is accurate and matches incoming goods.
• Work closely with warehouse and receiving teams to ensure merchandise is properly identified and received into inventory.
• Research and resolve order, shipment, labeling, and receiving discrepancies.
• Communicate with internal teams, vendors, carriers, and other departments regarding order and shipment status.
• Maintain organized electronic and physical records.
• Assist with general administrative duties supporting warehouse and distribution operations.
• Follow company procedures for inventory, receiving, shipping, and order processing.

What We're Looking For

The successful candidate is someone who is organized, dependable, detail-oriented, and comfortable working between office administration and warehouse operations. You should be able to identify discrepancies, follow processes carefully, and keep orders and receiving documentation accurate and up to date.

Experience with ASN/LPN processes and inventory receiving is highly preferred.

Physical/Work Environment

This role is primarily administrative but is based within or closely connected to a warehouse and distribution environment. The position may require occasional movement throughout the warehouse to coordinate with receiving, shipping, and inventory teams.

Requirements

• Previous experience in warehouse administration, distribution, logistics, order processing, or inventory support preferred.
• Experience in apparel, fashion, retail, or wholesale distribution is a plus.
• Strong attention to detail and accuracy.
• Comfortable working with computers and warehouse/order management systems.
• Ability to create, print, and manage labels and shipping/receiving documentation.
• Strong organizational and time-management skills.
• Ability to prioritize multiple orders and deadlines in a fast-paced environment.
• Good written and verbal communication skills.
• Ability to work effectively with warehouse, receiving, shipping, and office personnel.
• Microsoft Excel or similar spreadsheet experience preferred.