Forward Planning (Vertical) Project Manager

Description

Tim Lewis Communities has been dedicated to building high-quality homes in Northern California and

Nevada for over four decades. Known for its innovative and distinctive architecture, the company

emphasizes superior customer service and steadfast commitment to energy efficiency and sustainability. 

The company is proud to uphold a legacy of excellence, delivering value and satisfaction to homeowners. 

We have an opening in our Land Team - This is a fulltime benefited role with auto allowance, paid holidays, and generous paid time off.

The Forward Planning Vertical Project Manager responsible for the coordination and management of information required during the start-up of a new home residential community. Multitasking and managing information from various departments to meet milestone dates is essential. This includes forward planning and project management involving architectural design and approvals, consultant coordination and tasks to reach the first construction start in a timely manner.

Essential Duties and Responsibilities:

• Liaison between various departments to coordinate and manage information to meet milestone dates from architectural approvals to first construction start.
• Work closely with the land development, purchasing, sales, marketing, and construction teams to ensure project timelines are met.
• Coordinate and direct a team of consultants through the architectural plan development and design review and city approval process as well as all aspects of the project through community build out.
• Manage and maintain weekly schedules of projects from small single-family developments to larger master planned communities. Manage numerous projects simultaneously.
• Analyze site data and due diligence efforts to effectively anticipate and resolve potential obstacles or issues that may arise during construction or throughout the residential project or active community process.
• Manage and coordinates submittal to local municipalities leading up to and preparing for first building permit prior to project start.
• Facilitate internal hand off and sign off from land acquisition and development to sales and construction on all projects.
• Effectively communicate with all internal and external team members to facilitate successful projects.
• Manage bi-weekly pre-starts meetings to provide necessary project updates and proactively manage processes to hit target start dates.
• Lead, manage, and direct consultants in design development and finalization of architectural and related plans including structural, plumbing, HVAS, truss, energy, landscape architecture, retaining walls, plot plans, sales trailer, and sales office permits. 
• Plan submission for master plans, field plan changes and redline responses to City and County agencies through agency approval.
• Manage the Starts process with Construction, all documents required for starts and reporting for business plan.
• Manage the permitting process for all starts, coordination with the different jurisdictions and consultants.
• Able to coordinate information and follow up on structured deadlines from various departments.
• Review architectural, civil, and landscape plans for accuracy and consistency across disciplines prior to submittal; identify and resolve discrepancies before they reach the field or municipality. 
• Track frame-walk red-line items through resolution, verifying that called-out change are completed and documented. 
• Maintain and distribute current, approved plan sets to consultants, the field, and internal teams to ensure no work proceeds from an outdated version. 
• Travel is regularly required to jobsites, potential jobsites, and to carry out position related and company business.

Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Minimum Education and/or Experience:

Bachelor’s degree in construction management or civil engineering or equivalent combination of education and experience, with:

3+ years of residential construction project management experience minimum.

Architectural plan knowledge required. CAD Program experience required. Architectural design skills preferred.

Working knowledge of land use documents, plot plans, retaining wall design, and landscape architecture plans required.

Certificates, Licenses, Registrations:

Valid Drivers' License Required; Reliable automobile with required personal insurance.

Computer Skills:

Microsoft Outlook: Open and reply to e-mails, open folders, set and reply to calendar appointments.

Word - Basic Skills: Open document, change font, copy text, create columns, check spelling, change margin, align text, set tabs

Excel - Basic Skills: Begin formula, edit formula, sort range, insert row, Use SUM function, align text, preview worksheet, move between worksheets, go to cell, move formula, change column width

Microsoft Project or similar critical path software experience required

Adobe Acrobat

CAD program required

Bluebeam (or equivalent plan markup/redline software) required.

Supervisory Responsibilities:

This position may have shared or direct supervisory responsibilities.

Supervisory responsibilities will be carried out in accordance with the Company's policies and applicable laws, including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications (Knowledge, Skills and/or Abilities):

Problem Solving: Identifies and resolves problems in a timely manner; develops alternative solutions.

Technical Skills: Strives to continuously build knowledge and skills; shares expertise with others.

Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification

Presentation Skills: Demonstrates group presentation skills; participates in meetings; effective negotiation skills

Written Communication: Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively.

Teamwork: Exhibits objectivity and openness to others’ views; gives and welcomes feedback; supports others’ efforts to succeed.

Customer Service: Responds promptly to customer needs; solicits customer feedback to improve service; meets commitments

Cost Consciousness: Uses the Company’s funds and resources appropriately; recommends cost-saving processes.

Ethics: Treats people with respect; keeps commitments; works with integrity and ethically; upholds organizational values.

Business Acumen: Understands business implications of decisions; demonstrates knowledge of market and competition.

Diversity: Promotes a harassment-free environment; shows respect and sensitivity for cultural differences.

Quality: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

Safety: Observes safety procedures; reports potentially unsafe conditions; uses equipment and materials properly.

Judgment: Makes timely decisions, exhibits sound and accurate judgment.

Motivation: Demonstrates persistence and overcomes obstacles; measures self against standard of excellence.

Planning/Organizing: Manages time and prioritizes work to meet deadlines; able to multi-task with numerous interruptions.

Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration.

Quantity: Meets productivity standards; strives to increase productivity without sacrificing quality and safety.

Innovation: Displays original thinking and creativity; meets challenges with resourcefulness; develops innovative ideas.

Mathematical Skills:

Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, and percent. Able to interpret bar graphs and pie charts. Able to calculate proportions, area, circumference, and volume. Able to apply concepts of basic algebra and geometry.

Language Skills:

Read/Analyze/Interpret: Able to read, analyze, and interpret complex instructions, correspondence, policies, procedures, technical journals, financial reports, and legal documents.   

Write: Able to write complex reports, correspondence, and procedure manuals.   

Speak: Able to effectively present information and respond to questions in one-on-one, small and large group situations of customers, clients and employees of the organization, as well as top management and the general public, if required.

Physical Demands:

Lifting/Carrying:

Under 25 lbs = Occasional; Up to 30 lbs = Rarely  

Pushing/Pulling:

Under 30 lbs = Occasional  

Driving:

Automatic Transmission – Frequent (up to 66% of time) includes driving to lots under construction

Twisting/Turning:

Reach over shoulder = Occasional. Reach outward = Occasional. Climb = Occasional, includes stairs in homes and construction and sales trailers

Crawl = Rarely. Kneel = Rarely. Squat = Rarely. Sit = Frequent. Walk – Normal Surfaces = Frequent. Walk – Uneven Surfaces = Frequent, includes walking in dirt to showing inventory homes and lots. Walk – Slippery Surfaces = Rarely. Stand = Frequent. Bend = Rarely  

Other:

Keyboard/ Ten Key = Frequent (up to 66% of time)

Fingering (fine dexterity) = Rarely (less than 1 hour per week)

Handling (grasping, holding) = Rarely (less than 1 hour per week)

Repetitive motion – Hands = Occasional (up to 33% of time)

Repetitive motion – Feet = Rarely (less than 1 hour per week)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Frequent outdoor weather conditions associated with construction jobsites; frequent office environment.

The work outdoor environment has potential of moderate to loud noise. The office environment has low to moderate noise potential.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Salary Consideration will be based on direct experience (Range $105,000-$140,000)