Accounts Payable / Accounts Receivable Clerk

Description

The Accounts Payable / Accounts Receivable Clerk is responsible for performing hands-on, full-cycle AP and AR functions in a fast-paced mortgage company environment. Working 5 days a week in the office, this role ensures accurate, timely processing of vendor invoices, loan fees, wire receipts, reconciliations, and vendor/internal communications to support mortgage accounting operations.

Duties and responsibilities

· Perform full-cycle Accounts Payable processing: review, code, match, and enter vendor invoices, appraisal/title invoices, employee expense reports, and broker fees into the accounting system.

· Perform full-cycle Accounts Receivable processing: monitor incoming payments, post loan settlement proceeds, record wire transfers, lockbox receipts, and borrower fee payments.

· Prepare and execute weekly check runs, ACH payments, and wire transfers accurately within required turnaround times.

· Return all emails and phone calls within 2 hours in a professional and consistent manner.

· Reconcile vendor statements, investigate discrepancies, and communicate directly with vendors, loan originators, escrow officers, and title companies to resolve billing inquiries.

· Maintain accurate tracking logs, conversation logs, and documentation for all incoming/outgoing transactions and open invoices.

· Assist in month-end closing procedures, general ledger account reconciliations, and audit document preparation.

· Uses technology/office equipment to complete tasks (computer, monitor, camera, calculator, photocopy machine, scanner, multi-line telephone. 

Requirements

· Computer Literacy – Accounting software (e.g., QuickBooks, Loan Vision, or industry equivalent), LOS familiarity (e.g., Encompass), and intermediate Microsoft Excel skills.

· High School Diploma or Equivalent; Associate degree in Accounting or Finance is a plus.

· Hands-on experience with full-cycle Accounts Payable and Accounts Receivable functions.

· Knowledge of mortgage lending accounting concepts, terminology, and workflows (title, escrow, appraisal billing, loan closing disbursements) preferred.

· Ability to work on-site 5 days a week in an office setting.

· Ability to prioritize tasks to meet daily and month-end deadlines; high attention to detail and accuracy is critical.

· Oral and Written Communication Skills

· Reading Skills

· Technical Communication

· Customer Service

· Math Aptitude

· Organization, Planning, and Time Management

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to stand, walk, sit, and travel between various locations.
• Frequently required to sit. 
• Frequently required to use hands to finger, handle, or feel, and reach with hands and arms.
• Occasionally required to climb or balance, stoop, kneel, crouch, or crawl.
• Frequently lifts and/or moves up to 10 pounds and occasionally lifts and/or moves up to 20 pounds.
• Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.