Receiving & Inventory Coordinator

Receiving & Inventory Coordinator

Department: Facilities / Operations
 Reports To: Facilities Supervisor / Kress Manager
 FLSA Status: Non-Exempt
 Location: Kress Food Market, Downtown El Paso

Position Summary

The Kress embodies the culture, spirit, and traditions of downtown El Paso while offering a work environment focused on the overall employee experience. The Receiving & Inventory Coordinator supports daily operations by receiving deliveries, organizing storage areas, maintaining inventory accuracy, and helping ensure products and supplies are handled safely, efficiently, and in accordance with food-safety standards.
 
 This role serves as an important link between vendors, delivery drivers, tenants, kitchen teams, and management. The ideal team member is dependable, detail-oriented, organized, safety-minded, and comfortable working in a fast-paced food hall environment where accuracy, communication, cleanliness, and follow-through are essential.

Key Responsibilities

Receiving, Deliveries & Vendor Coordination

• Receive, inspect, and assist with incoming deliveries, including dry goods, refrigerated items, frozen goods, produce, packaging, and operational supplies
 • Verify delivery accuracy by comparing items received against packing slips, invoices, purchase orders, or other receiving documentation as needed
 • Check products for visible damage, labeling concerns, quality issues, expiration dates, pest evidence, temperature concerns, or signs of improper handling
 • Communicate delivery discrepancies, shortages, damaged products, temperature issues, or other concerns to management promptly
 • Coordinate respectfully with vendors, delivery drivers, tenants, kitchen teams, and management to support smooth receiving and delivery flow

Inventory, Storage & Product Organization

• Organize and maintain assigned storage areas, including dry storage, walk-in coolers, walk-in freezers, shelving, receiving areas, and back-of-house supply spaces
 • Support accurate inventory counts, product rotation, stock movement, and storage organization to help reduce waste and improve operating efficiency
 • Follow first-in, first-out rotation, date marking, labeling, allergen awareness, and cross-contamination prevention practices
 • Assist with inventory checks, internal product staging, supply tracking, and communication of low-stock items or unauthorized product movement
 • Maintain clear aisles, accessible storage zones, proper product placement, and safe stacking practices in all assigned areas

Food Safety, Cold-Chain & Compliance

• Help maintain food-safety and sanitation standards in receiving, storage, cooler, freezer, and dock areas
 • Monitor temperature-sensitive products during receiving and move refrigerated or frozen items to proper storage promptly
 • Follow cold-chain, temperature-awareness, product-separation, cross-contamination prevention, and safe food-handling procedures
 • Assist with temperature logs, storage checks, product condition reviews, and other compliance-related documentation as directed
 • Report product safety concerns, equipment issues, pest concerns, spills, broken packaging, or storage hazards to management immediately

Loading Dock, Equipment & Facility Support

• Help coordinate dock activity, delivery staging, freight flow, courier pick-ups, and internal product movement to reduce congestion and support smooth operations
 • Operate material-handling equipment safely, including carts, dollies, pallet jacks, and other equipment as assigned or certified
 • Maintain clean, organized, and hazard-free receiving, loading dock, staging, storage, and waste-disposal areas
 • Assist with trash, recycling, cardboard breakdown, product movement, supply stocking, and general facility support tasks as needed
 • Follow safety procedures when working around delivery vehicles, wet or slick surfaces, heavy products, moving equipment, cold storage areas, and high-traffic work zones

Teamwork, Communication & Business Needs

• Communicate clearly and professionally with coworkers, tenants, delivery drivers, vendors, and management
 • Maintain reliable attendance, punctuality, and readiness to work assigned shifts
 • Adapt to changing delivery schedules, business volume, tenant needs, staffing levels, events, and seasonal demand
 • Work morning, afternoon, evening, weekend, holiday, event, and flexible schedules based on business needs
 • Perform other related duties as assigned to support Kress Food Market operations and guest experience

Qualifications

Education, Experience & Certifications

• High school diploma or GED preferred
 • Previous experience in receiving, inventory, stockroom, warehouse, food storage, restaurant operations, grocery, hospitality, or facilities support preferred
 • Experience working with refrigerated, frozen, dry-storage, or food-service products preferred
 • Basic knowledge of food safety, FIFO rotation, storage organization, temperature awareness, sanitation, and safe lifting practices preferred
 • Food Handler certification required where applicable by law, regulation, or company policy
 • Forklift, pallet jack, or material-handling equipment experience preferred; certification may be required based on assigned equipment

Knowledge, Skills & Abilities

• Ability to accurately receive, inspect, document, organize, and move products and supplies
 • Ability to communicate respectfully and clearly with vendors, tenants, coworkers, delivery drivers, and management
 • Strong attention to detail, organization, follow-through, urgency, and problem-solving skills
 • Ability to follow food-safety, sanitation, cold-chain, storage, labeling, and workplace-safety procedures consistently
 • Basic comfort using receiving logs, inventory sheets, tablets, scanners, email, spreadsheets, or inventory systems as needed
 • Ability to stand and walk for extended periods, bend, reach, twist, squat, climb stairs, work in cold storage areas, and perform repetitive lifting and movement throughout the shift
 • Ability to lift, carry, push, or pull items up to 50 pounds regularly and heavier items with proper assistance or equipment when needed

Success Factors

• Receives and organizes deliveries accurately, safely, and in a timely manner
 • Maintains clean, orderly, and accessible receiving, storage, cooler, freezer, and dock areas
 • Supports inventory accuracy, proper product rotation, and clear communication of shortages or discrepancies
 • Follows food-safety, sanitation, cold-chain, labeling, and cross-contamination prevention procedures consistently
 • Communicates professionally with vendors, tenants, delivery drivers, coworkers, and management
 • Responds quickly to changing delivery schedules, product needs, events, and operational priorities
 • Takes ownership of behind-the-scenes support that helps Kress Food Market operate efficiently and remain guest-ready

Compliance Statement

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet business needs.
 
 Let’s bring people back to the heart of El Paso through great food, new friendships, and a strong sense of community.