JOB DETAILS
Project Administrator (Pristina, Kosovo)
CompanyGOPACom.
LocationPristina
Work ModeOn Site
PostedSeptember 3, 2026
About The Company
As the strategic communications arm of GOPA, Europe’s leading professional services provider combining technology, consulting and communication, we sit at the intersection of policy expertise, behavioural science and creative communication to drive real-world change: shifts in public understanding, citizen engagement, and policy adoption across Europe and beyond.
Shaping a better tomorrow – for our partners, society and the environment.
Communication is never the end goal – it's the catalyst. Every campaign we design, every platform we build, every story we tell serves a bigger ambition: turning policy into progress, awareness into action, and dialogue into lasting impact.
100+ professionals. 27+ nationalities. 4 continents. One mission: ensuring the most important policies of our time don't just reach people – they resonate, inspire and drive behavioural change.
As a trusted partner to the European Commission, European Parliament, EU agencies and international organisations, we bring the multilingual, multicultural capacity and deep institutional knowledge to navigate Europe's most complex communication challenges.
Our 360° approach to impact:
• Strategy & Behavioural Insight – Data-driven strategies rooted in audience research and impact measurement
• Digital & Social Engagement – From community building to programmatic and DOOH campaigns that move audiences to action
• Multimedia & Creative Production – Award-winning video, animation and accessible content for the digital age
• Digital Platforms – Secure, high-performance solutions
• Media Relations – A pan-European network amplifying institutional priorities through earned media
• Events & Stakeholder Engagement – Hybrid formats fostering genuine institutional-citizen dialogue
Powered by GOPA's engineering, advisory and communication synergy, we don't just tell the story – we understand the substance behind it and translate it to all humans in Europe and beyond.
About the Role
A JOB OPPORTUNITY AT
GOPA Com. is a private organization based in Brussels and member of the GOPA group, one of the world’s leading development consultants. GOPA Com. is a leading communication agency.GOPA Com. teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies.
A JOB THAT INSPIRES YOU
As Project Administrator, you are responsible for administrating and monitoring the contractual aspects of the projects in your portfolio. You will work closely with the project teams and the financial controllers and report to the Account Manager of the Division.Key Responsibilities:
Project contractual administration
- You will draft, prepare, coordinate signature and ensure proper filing of expert and project staff Service Agreements and addenda under the guidance and instructions of the Project Managers.
- You will draft, prepare, coordinate signature and ensure proper filing of Service Provider and Sub-contractors’ Service Agreements and addenda under the guidance and instructions of the Project Managers.
- You will create vendors and purchase orders based on financial agreements provided by Project Managers and you will follow-up the approval procedures.
- You will submit and allocate project cost invoices based on signed service contracts and timesheets.
- You will follow-up on payments.
- You will report any potential issues you identify to the Project Manager in a timely manner and propose effective solutions.
- You will administrate project documentation and store required files on company server.
- You will support the project managers and financial controllers in the preparation of audit documentation.
- You will ensure Compliance requirements are met for all the projects in your portfolio, in close collaboration with the Project Managers and the Compliance Officer.
- You will have close collaboration with Financial Controllers and Project Managers
- You will ensure that GOPA Procedures are strictly adhere to at each step of the process you will initiate.
A BACKGROUND THAT CONVINCES US
- You have between 1 & 2 years of experience.
- You are willing to grow in a company which is part of a larger group.
- You have a first experience in office or business administration.
- You hold a university degree (Administration, Business,Finances or similar).
- You have a genuine interest in GOPA’s mission and recognise yourself in our values: respect, honesty, empathy, professionalism, and dynamism.
- You are comfortable using new software and you have excellent knowledge of the MS Office suit, in particular Excel.
- You have excellent communication skills in English and French (is a plus), both verbal and written.
- You can work in a team but also independently.
- You enjoy doing administrative tasks with sometimes tight deadlines.
- You pride yourself in delivering high quality work, that your colleagues can rely on.
- You enjoy following internal guidelines and procedures and you can make sure others follow the same guidelines and procedures.
- you are a true team player.
AN ENVIRONMENT THAT MOTIVATES YOU
- A renewable one-year contract.
- At least 3 days per week in our local office near Pristina city centre.
- In-house trainings for usage of all company systems and tools.
READY FOR CHANGE?
About us
GOPA Com. is a leading insight and communications partner for the European Institutions. At GOPA Com., we develop bespoke communication strategies and offer an individual service tailored to meet the very specific needs of our clients, allowing us to effectively tell their story and get their message across.
We make sure to keep up to date with the latest trends in communication industry innovation, so that our clients have access to state-of-the-art communications solutions and applications. We offer a full range of services from preparatory research and insight to strategy development and implementation, and monitoring and assessment.
Our diverse and multi-lingual team of professionals combines youthful dynamism with mature insight to provide our clients with effective communications campaigns and products that deliver results. With 70 staff covering 17 nationalities, we are a truly international team with a global outlook.
Key Skills
Project administrationContractual administrationFinancial reportingMS OfficeExcelCommunicationComplianceDocumentation managementVendor managementPurchase order processingTime managementAttention to detailTeamwork
Categories
AdministrativeConsultingFinance & AccountingManagement & Leadership
Benefits
In-house training
Job Information
📋Core Responsibilities
The Project Administrator is responsible for managing the contractual and administrative aspects of projects, including drafting service agreements and processing invoices. They will work closely with project managers and financial controllers to ensure compliance and maintain accurate project documentation.
📋Job Type
freelancer
📊Experience Level
0-2
💼Company Size
118
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
Apply Now →
You'll be redirected to
the company's application page