JOB DETAILS
Philanthropy Programs Coordinator
CompanyFiloli Center
LocationWoodside
Work ModeOn Site
PostedSeptember 5, 2026
About The Company
Filoli is a vibrant landscape of the Bay Area, situated on the unceded ancestral lands of the Ramaytush Ohlone, in Woodside, California. The estate boasts 654 acres of beauty nestled along the slopes of California’s coastal range.
Originally built as a private residence in 1917, Filoli was opened to the public in 1975 as a 501(c)(3) nonprofit organization and site of the National Trust for Historic Preservation.
The property is considered one of the finest remaining country estates of the 20th century, featuring a 54,000+ square-foot Georgian revival-style mansion, 16 acres of exquisite English Renaissance gardens, a 6.8-acre Gentleman’s Orchard, and hundreds of acres of Natural Lands with 6 distinct ecosystems and nature trails.
Filoli is dedicated to connecting our rich history with a vibrant future through beauty, nature and shared stories, so that one day all people will honor nature, value unique experiences, and appreciate beauty in everyday life.
About the Role
Join Our Team: Philanthropic Programs Coordinator
Filoli is seeking a warm, organized, and detail-oriented Philanthropic Programs Coordinator to help steward and expand our vibrant community of supporters. You’ll serve as the heart of operations for our Filoli Circle and Guild programs, crafting exceptional donor experiences and keeping our back-of-house systems running seamlessly.
The Details
Location: Gorgeous Filoli Historic House & Garden
Position Type: Full-time, Non-Exempt, Hourly, Benefit Eligible
Schedule: Full-time flexibility needed for occasional evening and weekend events
Hourly Range: $36.00 to $39.00 per hour (Depending upon candidate experience)
Reports to: Annual Giving Manager
What You’ll Do
Program & Operations Coordination (40%): Manage day-to-day administration for the Filoli Circle and Guild programs, including member onboarding, renewals, benefit fulfillment, communications calendars, and feedback gathering.
Donor Concierge Service (25%): Serve as a responsive, friendly point of contact for donor inquiries, tour requests, and ticketing. Coordinate custom behind-the-scenes touchpoints and ensure accurate donor recognition.
Events & Engagement (20%): Oversee member event logistics from start to finish—managing RSVPs, registration, nametags, briefings, run-of-show materials, and post-event follow-up.
Data, Records & Reporting (15%): Partner with Membership and Operations to maintain accurate CRM records, track engagement KPIs, process gifts, and generate insights for program growth.
What You Bring
Background: 2+ years of experience in development, donor services, membership, events, or nonprofit administration (Bachelor’s degree preferred, or equivalent combined experience).
Technical Aptitude: Proficiency in Google Suite and Microsoft Office. Familiarity with donor databases, ticketing systems, or CRMs (Blackbaud Altru experience is a big plus).
Communication & Collaboration: Exceptional written and verbal communication, high emotional intelligence, and a knack for cross-departmental teamwork.
Core Values: A genuine passion for donor stewardship, ethical fundraising practices, and driving Diversity, Equity, Accessibility, and Inclusion (DEAI) across organizational culture.
Logistics & Requirements
Schedule: Full-time flexibility needed for occasional evening and weekend events.
Mobility & Licensing: Valid Driver’s License required. Must be comfortable sitting for extended computer work, walking across uneven outdoor terrain during events, and occasionally lifting up to 25 lbs.
Ready to Flourish at Filoli?
If you are a collaborative problem-solver who thrives on creating memorable human connections and keeping systems organized, we want to hear from you. Submit your application today to help nurture Filoli’s extraordinary history and natural beauty!
Key Skills
Donor StewardshipEvent LogisticsCRM ManagementAdministrative SupportDonor RelationsCommunicationData EntryReportingNonprofit AdministrationTicketing SystemsGoogle SuiteMicrosoft OfficeEmotional IntelligenceCollaborationProblem-solving
Categories
AdministrativeCustomer Service & SupportSocial ServicesManagement & Leadership
Benefits
Benefit Eligible
Job Information
📋Core Responsibilities
The Philanthropy Programs Coordinator manages day-to-day administration for donor programs, including member onboarding, benefit fulfillment, and communications. They also oversee event logistics and maintain accurate CRM records to track engagement and support program growth.
📋Job Type
full time
💰Salary Range
$36 - $39
📊Experience Level
2-5
💼Company Size
177
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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