Accounts Payable Analyst

About the Role:

The Accounts Payable Analyst plays a critical role in ensuring the accuracy and efficiency of the company's financial operations within the retail trade sector. This position is responsible for managing and processing all accounts payable transactions, ensuring timely payments to vendors and suppliers while maintaining compliance with company policies and regulatory requirements. The analyst will collaborate closely with purchasing, finance, and other internal teams to resolve discrepancies and optimize payment processes. By maintaining detailed records and performing regular reconciliations, the role supports the overall financial health and reporting accuracy of the organization. Ultimately, the Accounts Payable Analyst contributes to sustaining strong vendor relationships and supporting the company’s operational success through meticulous financial management.

Minimum Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• At least 3 - 5 years of experience in accounts payable or a similar financial role.
• Proficiency with accounting software and Microsoft Office Suite, particularly Excel.
• Strong understanding of accounts payable processes and internal controls.
• Excellent attention to detail and organizational skills.

Preferred Qualifications:

• Experience working in the retail trade industry or a fast-paced corporate environment.
• Familiarity with ERP systems such as GP Dynamics, SAP, Oracle, or NetSuite.
• Knowledge of relevant regulatory requirements and compliance standards.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar.
• Strong analytical and problem-solving skills.

Responsibilities:

• Process and verify invoices, expense reports, and payment requests in accordance with company policies and contractual terms.
• Reconcile accounts payable transactions and resolve discrepancies or issues with vendors and internal departments.
• Maintain accurate and organized records of all accounts payable activities to support audit and compliance requirements.
• Collaborate with procurement and finance teams to ensure timely and accurate payment processing and reporting.
• Assist in month-end closing activities by preparing accounts payable reports and supporting documentation.
• Identify opportunities to improve accounts payable processes and implement best practices to enhance efficiency.
• Respond to vendor inquiries professionally and resolve payment-related issues promptly.
• Posts charges and payments to QuickBooks, reconcile to sales audit and General Ledger and send out statements. 

Skills:

The required skills, including proficiency in accounting software and Excel, are essential for accurately processing invoices, managing data, and generating reports on a daily basis. Attention to detail ensures that all transactions are recorded correctly, preventing errors and discrepancies that could impact financial reporting. Communication skills are used to effectively collaborate with vendors and internal teams to resolve payment issues and clarify invoice details. Preferred skills such as ERP system knowledge and industry experience enable the analyst to navigate complex financial systems and adapt quickly to the retail environment’s unique demands. Analytical and problem-solving abilities support continuous process improvements and help maintain compliance with financial policies and regulations.