JOB DETAILS
Executive Associate to CEO
CompanyOrien Trade
LocationTartu
Work ModeOn Site
PostedSeptember 10, 2026
About The Company
Orien Trade Group is the leading distributor of Asian beauty and health products in Europe. We offer professional product registration, marketing, wholesales, and logistics services for consumer brands in all European markets.
Our aim is to become the most trusted consumer product distributor in Europe. Fulfilling client requests and providing trustworthy service is a priority for us.
We localize the service in each target market, operating from five offices in Europe, and having additional local sales & marketing teams in target markets.
About the Role
Join us!
 | About the RoleWe are looking for an exceptional Executive Associate to our CEO to provide high-level analytical, operational and execution support. |
Key Responsibilities
- Support the CEO in preparing, structuring and following up on key business priorities, decisions and projects
- Assess incoming topics, information and requests to determine what requires CEO attention and what should be delegated or handled elsewhere
- Prepare concise briefings, summaries, presentations, decision materials and follow-up notes for CEO review
- Analyse business performance, KPIs, forecasts, financial models and business cases to support management decisions
- Support business planning, strategic projects, investment cases, operational reviews and growth initiatives
- Coordinate selected cross-functional projects and ensure clear ownership, deadlines and follow-through
- Draft professional internal and external communication, management documents and executive-level presentations
- Use AI tools such as ChatGPT and other LLMs to improve research, drafting, analysis, workflow efficiency and information structuring
- Handle highly confidential business, shareholder, M&A, supplier, compensation and employee-related information with absolute discretion
Qualifications
- Master’s degree is required
- Comprehensive university degree, ideally in economics, business, finance, engineering, mathematics, computer science, law or another analytically demanding field.
Strong academic results - Ideally 4 to 8 years of experience in a demanding analytical and execution-focused environment
- Relevant background in strategy consulting, investment banking, private equity portfolio work, CEO or Founder Office, corporate strategy, business operations or a high-growth scale-up environment
- Strong quantitative ability and ability to work independently with business, financial and operational information
- Near-native professional written and spoken English
- Advanced practical experience using AI tools such as ChatGPT or other LLMs in a work context
Who We're Looking For
- You have excellent judgement and can understand what requires CEO attention and what should be handled elsewhere
- You are highly analytical and can independently understand financial models, KPIs, forecasts and business cases
- You write exceptionally well and can turn complex topics into clear, concise and actionable business communication
- You have very strong ownership and follow-through, and you make sure important topics do not lose momentum
- You are structured, proactive and comfortable working with ambiguity, changing priorities and sensitive information
- You are an advanced practical AI user and can build workflows around ChatGPT or other LLMs while verifying sources and understanding AI limitations
- You are discreet, mature and reliable when handling confidential information
What We Offer
- A high-impact role working directly with the CEO of a growing international beauty distribution company
- Exposure to strategic decision-making, business planning, operations and group-level priorities
- Opportunity to work with leading K-beauty, J-beauty and international beauty brands across European markets
- A dynamic, entrepreneurial and international working environment
- Flat organisational structure with high ownership and direct responsibility
- Opportunities for professional growth, learning and development
- In addition to base salary, this position qualifies for performance bonus (up to 20% of base salary)
About us
Orien Trade is a fast-growing player in the beauty retail space, bringing leading K-beauty and J-beauty brands to market and building long-term partnerships with retailers, distributors, and e-commerce players across the region. We're a flat, entrepreneurial organization where initiative is rewarded, and where our people are as much a part of our story as the brands we represent.
Key Skills
Analytical abilityOperational supportStrategic planningFinancial modelingKPI analysisBusiness forecastingProject managementExecutive communicationAI toolsChatGPTLLMsDecision supportStakeholder managementDiscretionBusiness planning
Categories
Management & LeadershipConsultingFinance & AccountingAdministrativeRetail
Benefits
Performance bonus
Job Information
📋Core Responsibilities
The Executive Associate will provide high-level analytical and operational support to the CEO, including structuring business priorities and preparing decision materials. They will also manage cross-functional projects, analyze business performance, and draft executive-level communications.
📋Job Type
permanent employee
💰Salary Range
€5,000 - €5,500
📊Experience Level
5-10
💼Company Size
64
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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