Purchasing Specialist

Description

Wilmar LLC, proud owner of Performance Tool, EZRED, and other leading brands, is a trusted supplier of quality tools to major retailers and distributors throughout North America and internationally. We're a growing, customer-focused organization committed to delivering quality products while continuously improving how we serve our customers.

As our business continues to grow, we're expanding our Purchasing team and looking for a Purchasing Specialist who enjoys balancing day-to-day execution while finding practical ways to improve how work gets done.

This is a hands-on purchasing role in a fast-paced distribution environment. You'll help ensure the right products are available at the right time by managing purchase orders, supporting inventory replenishment, coordinating with domestic and international suppliers, and tracking inbound shipments from order placement through receipt.

No two days are exactly alike. You'll work with suppliers, inventory, imports, operations, and sales to help keep products moving and customers supplied.

Success in this role requires the ability to adapt to changing business priorities while maintaining strong attention to detail and excellent customer service. You'll play an important role as we continue investing in better systems, stronger processes, and the tools needed to support our continued growth.  If you're organized, proactive, and enjoy solving problems while working across multiple departments, we'd like to hear from you.

 NOTE: This is a HANDS-ON purchasing execution role focused on day-to-day purchase order management, vendor coordination, and inventory accuracy. It is not a supply chain analyst or planning role. Candidates whose primary background is supply chain analysis, demand planning, forecasting, or network optimization will not be a fit for this position. 

Must Have

• At least 3 years of experience in purchasing or buying in a US-based distribution, wholesale, or manufacturing environment.
• Experience placing and managing purchase orders (not only analyzing data).
• 100% onsite in Kent, Washington (no hybrid/remote).
• Must be currently authorized to work in the United States. Visa sponsorship is not available now or in the future.
• No relocation is offered for this role.

Wilmar LLC is an equal opportunity employer.

Salary Range is: $25 - $35 per hour

Requirements

 Inventory and Order Management

• Review inventory levels and purchasing reports to determine purchase order release quantities.
• Align purchase order releases with demand trends, customer forecasts, and inventory requirements.
• Maintain accurate purchase order information from creation through receipt.
• Monitor open purchase orders, identify potential delays, and escalate issues when appropriate.
• Support inventory replenishment by monitoring stock levels and recommending purchase order releases.

Vendor Management

• Coordinate with domestic and international vendors regarding availability, lead times, pricing, and product readiness.
• Track supplier commitments and follow up to keep orders on schedule.
• Support vendor onboarding by ensuring accurate product and vendor information.
• Develop productive working relationships with suppliers to support on-time delivery and effective communication.

Inbound Logistics and Import Support

• Support the direct import process by coordinating documentation, working with freight forwarders, and tracking inbound shipments.
• Help monitor inbound freight, container schedules, and shipment milestones to provide accurate visibility to internal teams.
• Support non-stock purchases by confirming vendor information, tracking shipments, and escalating delays when needed.
• Assist with import documentation and required shipment records.

Purchase Order Administration

• Create, maintain, and track purchase orders from issuance through receipt.
• Monitor open purchase orders and release quantities based on inventory needs and operational priorities.
• Expedite urgent or delayed orders to maintain continuity of supply.
• Coordinate with vendors and the Purchasing Manager regarding pricing, shipment dates, and quantity changes. 

Inventory Accuracy & Continuous Improvement

• Verify received quantities, build shipping receivers, and post receipts within the ERP system.
• Maintain accurate purchasing, shipment, and arrival information.
• Investigate inventory discrepancies and partner with Warehouse and Operations to resolve issues.
• Identify opportunities to improve purchasing processes, data accuracy, and operational efficiency.

Qualifications

• REQUIRED: Proficiency in Excel, Word, Outlook, and ERP systems 
• REQUIRED: experience working with purchasing data, identifying discrepancies, running reports/analyses and using sound judgment to support purchasing decisions.
• Experience creating and managing purchase orders from issuance through receipt.
• Experience supporting import logistics and shipment tracking preferred.
• Knowledge of warehouse operations and inbound receiving processes.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently in a fast-paced environment.
• Ability to prioritize workload and take initiative.
• High school diploma or GED required; bachelor’s degree preferred.
• Minimum three years of experience in purchasing, supply chain, or inventory coordination.

Benefits

•  Medical/Dental/Vision insurance
•  Company-paid long-term disability
• Company-paid life insurance
• Employee assistance program
• Voluntary supplemental benefits
•  401(k) plan with employer match
• Paid vacation and sick time
• Seven paid holidays
• Annual incentive plan
• Employee product discount