JOB DETAILS
Social Club Administrator
CompanyMcEvoy Ranch LLC
LocationPetaluma
Work ModeOn Site
PostedSeptember 16, 2026
About The Company
Our Founder Nan McEvoy purchased this 550-acre sprawling ranch in West Marin County in 1990 with the intent to grow Tuscan olives, and produce the world's best Extra Virgin Olive Oil.
Today, 30 years later, her son Nion McEvoy continues the legacy while bringing a modern approach to the business. Award-wining Olive Oils and wine are just a few of the products that McEvoy Ranch produces today. Our clean and natural beauty line ODE Natural Beauty Collection is inspired by the beauty and scents of the Ranch and is infused with 100% organic olive oil and botanicals and is certified by the Leaping Bunny organization,
Throughout the Ranch are beautiful and unique event spaces for members and the public to rent. Olive Oil and Wine tastings are conducted daily and group tours are available.
To maintain a healthy balance with our natural surroundings only 15% of our acreage is planted. This purposeful strategy aligns with our strong commitment to ensuring we provide good land stewardship for our olive orchards, grape vineyards, and other fruits, vegetables, and flora grown on the estate.
We love what we do and it shows every day in our products, our team members, and the beautiful place we call home, McEvoy Ranch.
About the Role
Description
The Social Club Administrator works closely with the Hospitality Director in supporting the Ranch Hospitality team and fulfilling all administrative management of the Social Club. This position is part time, three days a week, Wednesday through Friday, five hours per day (9:30 am to 2:30). This position is not eligible for most employee benefits.
RESPONSIBILITIES
- Ensure proper execution of Social Club membership, Social Club marketing campaigns, and inventory distribution (allocations)
- Gain complete knowledge of the membership software “Bloom” and become the team Bloom expert. Update information daily and strive to have 100% accurate and up to date member information.
- Batch each allocation and ensure invoicing and closing out of orders are done on time with a high percentage of accuracy.
- Plan each allocation 9 months in advance, create a detailed timeline, and meet cross -functionally with all stakeholders to ensure a smooth successful allocation distribution.
- Coordinate allocation booklet with cross-functional teams and send to the printer.
- Resolve all customer service concerns with positive, favorable solutions.
- Work with the development team to resolve all Bloom issues in a calm and timely manner.
- Inventory of allocations: monitor and manage for pick-up days, and ongoing to fulfill the sales and E-Comm needs.
- Administrative: manage Social Club inbox, phones, invoicing, design requests, Social Club tracker, and reservation software (for up-to-date members' information).
- Exemplify the highest level of service excellence and work ethic.
- Maintain a positive “can-do” attitude at all times and flexibility during periods of transition.
Requirements
EDUCATION
High School Diploma, BA degree in related field preferred.
EXPERIENCE NECESSARY
2 years in Customer Service, Retail, or Hospitality.
ESSENTIAL QUALIFICATIONS & KNOWLEDGE
- A passion for operations and sales in a hospitality and retail environment
- An energetic, enthusiastic, disciplined, hard-working individual
- Ability to work both autonomously for extended periods of time and as part of a team
- Extremely detail oriented and skilled in prioritizing projects & time
- Computer literacy with Microsoft Office Suite.
- Fluency in English, both written and verbal.
- Exceptional communication, both written and verbal, and interpersonal skills.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
- Sustained movement of hands and fingers on a computer keyboard
- Frequently makes use of the senses of vision, sound, smell, taste and touch
- May lift and/or move up to 50 lbs.
- Must have a valid driver’s license, proof of automobile insurance and a clean driving record
SALARY RANGE
$22.00 to $25.00 per hour depending upon experience.
Key Skills
Customer ServiceHospitalityRetailAdministrative ManagementInventory ManagementMembership SoftwareBloom SoftwareData AccuracyProject PlanningCommunicationMicrosoft Office SuiteTime ManagementProblem SolvingDetail OrientedSales
Categories
AdministrativeHospitalityCustomer Service & SupportRetailSales
Job Information
📋Core Responsibilities
The Social Club Administrator manages membership operations, marketing campaigns, and inventory distribution while serving as the primary expert for the Bloom software. They also handle administrative tasks such as managing the inbox, phones, invoicing, and resolving customer service concerns.
📋Job Type
full time
💰Salary Range
$22 - $25
📊Experience Level
2-5
💼Company Size
35
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
15 hours
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