Executive Assistant

Description

LIFE AT PACIFIC LIFESTYLE HOMES 

At Pacific Lifestyle Homes, we believe building homes is about more than construction, it is about creating communities, experiences, and places where families build their lives. 

Since 1996, we have built more than 7,000 homes and 140 communities across Washington, Oregon, and Idaho while earning recognition as a two-time Building Industry Association “Builder of the Year” and the esteemed National Housing Quality Gold Award. 

We are proud of the homes we build, but even more proud of the team behind them. Our culture is rooted in accountability, teamwork, growth, and genuine care for the people we work alongside every day. 

JOB MISSION 

Pacific Lifestyle Homes, a leading new home builder in the Pacific Northwest, is seeking a highly organized and resourceful Executive Assistant to support the Boise Division President in achieving the company mission. As part of our newest location, this full-time position offers a unique opportunity to take on a broad range of responsibilities, providing administrative support, office management, event support, recruiting and new employee onboarding support, IT issue coordination, sales and marketing support, and construction support. Key responsibilities include assisting the Boise Division President with strategic plan implementation and team performance management. The successful candidate will be proactive, detail-oriented, and committed to delivering exceptional support that contributes to the growth and success of our Boise office. 

WHO THRIVES HERE 

People who succeed at Pacific Lifestyle Homes are: 

• Proactive and accountable 
• Team-oriented and collaborative 
• Customer-focused 
• Humble and willing to learn 
• Energized by a fast-paced environment 
• Motivated by doing high-quality work they can be proud of 

We value individuals who communicate openly, support their teammates, and take ownership of their work. 

BENEFITS & PERKS 

We believe our employees should feel supported both professionally and personally. Pacific Lifestyle Homes offers a competitive benefits package designed to support your health, financial future, work-life balance, and career growth. 

• Company-supported medical, dental, and vision coverage for employees and eligible dependents 
• 401(k) Retirement (Traditional & Roth offered) 
• Employee home purchase discount 
• Paid time off: 15 days for 0-5 years of service, 20 days for 5-10 years, and 23 days beyond 10 years 
• 7 paid holidays for non-sales role | 6 paid holidays for sales roles 
• 8 Paid volunteer hours annually  
• Employee recognition programs 
• Employee referral bonus opportunities of up to $1,000 
• Milestone tenure trips awarded at 5 years of service and every 5 years thereafter 
• Eligible positions may qualify for a monthly auto and/or cell phone allowance 
• Engaging company culture and team events 
• Complimentary snacks, premium coffee, and tea available daily 
• Employee growth through coaching, mentorship, regular feedback, and opportunities for advancement whenever possible 

OUR CULTURE 

Our culture is built on respect, accountability, candor, humility, integrity, and teamwork. We believe strong teams are developed through collaboration, open communication, and a shared commitment to excellence. 

At Pacific Lifestyle Homes, every employee plays an important role in shaping the experience of our customers, coworkers, and communities. 

To learn more about our culture and team experience, we invite you to view our company culture video:  https://youtu.be/Hud-5EsJ2fw 

WORK ENVIRONMENT 

Pacific Lifestyle Homes is an in-person workplace with a typical schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m., including a daily in-office morning huddle beginning at 8:00 a.m. 

This role operates in a fast-paced environment where flexibility and occasional extended hours may be needed to support business priorities and customer commitments. 

We maintain a professional and polished workplace environment consistent with our brand standards. Employees are expected to adhere to company dress code and appearance guidelines. 

ADDITIONAL INFORMATION 

Employment offers are contingent upon successful completion of reference checks, a background check, and any pre-employment screenings applicable to the role and permitted by law. 

Pacific Lifestyle Homes is proud to be an Equal Opportunity Employer committed to creating a respectful and inclusive workplace for all employees. 

Requirements

JOB RESPONSIBILITIES

• Administrative Support:  Schedule meetings and put together agendas. Print and notarize documents; maintain licensing with DOL/NWMLS. Provide updates and support for Strategic Planning. Assist the Boise Division President with staying on track with schedule and personal errands as needed. Make follow-up calls on his behalf. Assist with implementation of the strategic plan. Produce agendas for Staff Meetings, Leadership Team Meetings, and other meetings as needed.  
• I.T. Management:  Serve as the Boise office's first point of contact for employee IT issues, coordinating with PLH's Vancouver IT team and outside vendor support to resolve day-to-day technical needs. Manage the local Comcast business account and services. 
• Office Management/Maintenance:  Manage office operations (HVAC, landscaping, mechanical, security, parking lot, trash, janitorial, etc.). Serve as the primary point of contact at the front desk, greeting visitors and handling incoming calls. Coordinate company events. Maintain a professional office environment, office supply inventory, and ordering. 
• General HR:  Partner with the Vancouver HR team to support Boise-based hiring and onboarding, including assisting with interview scheduling and coordination, and assembling new employee onboarding materials. 
• Accounting: Prepare Settlement Agreements, complete Vendor Setup for non-subcontractors, process invoice approvals and check requests.
• Sales and Marketing Support: Provide assistance to sales and marketing by helping with event planning, updating open house data in NWMLS, putting together sales training and spec materials, purchasing supplies for model homes and assisting with other admin needs.
• Construction Support:  Assist the Construction Manager with data input, tracking POs, approving invoices, and other administrative needs. 
• General Support: Provide other office administrative assistance as required.

JOB REQUIREMENTS

• 3-5 years of administrative or executive support experience, ideally supporting senior leadership.
• Proven ability to manage competing priorities and shifting deadlines with sound judgment and composure.
• Strong interpersonal and customer service skills, with the ability to build trust and rapport across all levels of the organization.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and quick to learn new scheduling and collaboration tools.
• Excellent written and verbal communication skills.
• High degree of discretion and confidentiality in handling sensitive information.
• Strong organizational skills and attention to detail.
• High School Diploma required; Associate's degree preferred.