Bookkeeper- Account Payable and Receivables

Job Title:   Bookkeeper

Employment Type: Full-time, 30-40 hours per week, FTE .75 - 1.0 

Supervisor:  Director of Administration

FLSA:  Salary, non-exempt (eligible for OT)

Annual Salary:  $ 63,125.55

About Interfaith Works:

Interfaith Works (IW) is a non-profit in Olympia, WA dedicated to advancing the social inclusion and empowerment of our neighbors experiencing homelessness through innovative practices of sheltering, mental health, and emergency basic needs coordination. We view our work not as charity but as an act of social justice. This isn't just a job- it's an opportunity to build a meaningful career in a mission-driven workplace where compassion and collaboration come first, and where your growth truly matters.

Job Summary:

The position of Interfaith Works Bookkeeper exists to ensure that the daily financial needs of the organization are carried out in a way that ensures effectiveness, professionalism, support and respect for all members of our organization. Adherence to procedure and ethical performance of duties is paramount. 

Essential Job Duties: 

Role is that of primary point person for the daily financial functions of Interfaith Works to: 

• Demonstrate an ongoing commitment and deep understanding of Interfaith Works overall Mission and the specific philosophies and mission of each program focus

• Report to and collaborate with IW Administrative Director

• Oversee and execute the vital functions listed below

• QuickBooks Online system maintenance and improvements - including apps, vendors, customers, classes, and accounts

• Enter, record, and prepare for approval  all expense transactions

• Manage Accounts Receivable

• Generate service invoices

• Manage Accounts Payable

• Maintain all necessary records both hard copy and electronic in accordance with IW policies and procedures

• Provide oversight for daily banking needs and activities

• Enter and record all donations

• Prepare deposits

• Maintain donor records and information

• Train with current contracted Director of Administration and eventually assume ADP payroll tax filing, and other assigned duties

• Create financial reports for management and board members as requested

• Assist with grant reporting 

• Assist with grant budget creation

• Assist with yearly budget creation

• Pursue additional funding streams and prepare systems for additional funding streams

• Train with current contracted fiscal director/IW Director of Administration and eventually assume regular grant billing

• Prepare monthly reconciliations of accounts for review

• Assist with preparation of year end reports including preparation and sending tax information 

• Assist with yearly audit process

Maintain Positive Staff and Co-worker Relationships 

• Actively work to build rapport and relationships with coworkers, board members, and faith community members

• Thoughtfully, thoroughly and quickly respond to staff needs when issues arise

• Engage in ongoing learning, cross training and sharing skills that strengthen the organization overall.

• Be responsive to communication, transparent about your work, and keep staff informed on relevant day-to-day and big picture information

Other Duties as Assigned:

• Interaction with faith community membership as necessary

• Interaction with community members as necessary

• Covering office duties including but not limited to responding to walk-ins, answering phones, checking PO Box, depositing checks, etc.

Required Educations, Skills and Abilities:

• Two or more years experience with QuickBooks, accounts payable/accounts receivable, processing payroll, grant billing, creating budgets and reports

• Experience or familiarity with a payroll platform (ADP or other time tracking software), Google Suite, Microsoft Suite, Mailchimp, and Social Media platforms

• Experience or familiarity with generally accepted accounting principles

• Experience or familiarity with grants, either public or private or both

• Experience of familiarity with other government benefits billing structures

• Strong ability to self manage tasks and timelines

• Strong ability to communicate needs and pursue information 

• Maintain a trauma informed atmosphere that is calm, consistent, and predictable

• Utilize active listening, and communicate honestly in an intimate and supportive office environment 

• We expect that all IW employees will have an open and accepting outlook of working with many different types of people, utilizing harm reduction principles for every person we interact with including co-workers, faith community members, other service providers and the wider community

• Ability and willingness to contribute to a  trans inclusive, trans competent workplace

• Provide appropriate and competent community referrals and information when phone calls or drop in’s at the office occur

• Demonstrate the necessary attitudes, knowledge, skills, willingness and self-awareness to deliver culturally humble services and work effectively in multicultural situations. This includes addressing and interrupting oppression in all forms on an ongoing basis.

• Ability to follow through with job commitment, be reliable and consistent.

• Ability to communicate and work effectively with diverse populations

• Must be able to think on your feet in a fast paced, sometimes stressful environment

• Be willing and able to make sound judgments without onsite supervision

• Flexibility, creativity, and resourcefulness are necessary skills to have in this job 

• Ability to have self-care practices, good boundaries, a good sense of humor, and an ability to roll with the punches are key qualities that we are looking for in a new hire

• Have access to reliable transportation and be able to arrive on time and prepared for work each day

• Support and uphold the mission, vision and philosophical foundation of Interfaith Works and all of our programs

Physical, mental requirements:

The incumbent must be able to remain in a stationary position for most of the workday, operate a computer and other office equipment, and occasionally move within the office to access filing cabinets or equipment. No climbing, balancing,  and may be required.  Occasionally lift up to 25 lbs maximum weight is required. May need to stand for short periods during filing or document handling.

Compensation and Schedule Expectations 

• This position reports to the Director of Administration

• 30-40 hours per week within office hours of 8am - 5pm, Monday-Friday. Hybrid position, combination of on-site and remote work available.

• Medical/vision insurance eligible the first of the month following 60 days of employment, also includes dental.

• 100% employer paid HMO level premium for insurance

• 10 paid holidays

• Vacation accrued at 10 hours monthly

• Sick accrued at 8 hours monthly

Reasonable accommodations may be made to enable individuals who successfully meet all job requirements. 

E-Verify Participation

We participate in E-Verify.  As a US employer, we provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each employee's Form I-9 to confirm work authorization.

Right to Work

If you believe you have been subject to discrimination during the E-Verify process, you have the right to contact the Office of Special Counsel for Immigration Related Unfair Employment Practices.  For more information on E-Verify and your rights, please visit the website at  www.e-verify.gov