Bid Clerk

Description

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers. 

The bid clerk plays a crucial role in the success of any construction project. With its attention to detail, organizational skills, and ability to communicate effectively, a bid clerk ensures the smooth operation of bidding processes. This position requires a high level of professionalism and a comprehensive understanding of construction industry practices to include but not limited to:

• Review and analyze bid specifications and documents to understand the requirements and scope of work.
• Prepare and organize bid packages, ensuring that all necessary documents are included and accurate.
• Collaborate with the bid management team to gather relevant information for bids.
• Coordinate and communicate with suppliers, subcontractors, and vendors to obtain quotes and pricing information for bidding purposes.
• Maintain accurate and up-to-date records of all bid activities, documents, and communications.
• Assist in the preparation and presentation of bid proposals, ensuring compliance with all bid requirements and deadlines.
• Participate in bid evaluation and analysis, reviewing bid results and providing support in determining the most competitive bid.
• Stay updated with industry trends, regulations, and best practices related to bidding and procurement to ensure a competitive advantage.
• Maintain a library of past bids and proposals for reference.
• Coordinate with various internal departments to ensure all bid requirements are met.
• Follow up on bid submissions to track progress and outcomes.
• Provide administrative support to the bid management team, including scheduling meetings, managing calendars, and organizing files.
• Participate in bid team meetings and lessons learned sessions to continuously improve bidding processes.
• Maintain confidentiality and handle sensitive information with integrity.
• Stay organized and meet deadlines to ensure timely bid submissions.
• Other work assigned by management.

Requirements

• Highschool Diploma or GED required; Bachelor’s Degree preferred
• Ability to work in high energy, fast paced environment. 
• Must be Highly Organized with high level performance of multi-tasking.
• Excellent organizational and time management skills to handle multiple bids simultaneously and meet deadlines.
• Proficient in using bid management software, document management systems, Excel, and MS Word.
• Strong attention to detail and accuracy to ensure bid submissions are error-free and compliant with requirements.
• Familiarity with bid document types, such as RFPs, RFQs, tenders, and their components.
• Ability to quickly understand bid specifications, drawings, and technical documents.
• Flexible and adaptable to changing priorities and bid requirements.
• Self-motivated with the ability to work independently as well as part of a team.
• Highly proficient with creating/editing PDF’s. 
• Proven experience as a bid clerk or in a similar role, preferably in the construction, engineering, petroleum, or procurement industry is preferred, but not required.
• Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company.  
• Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.

JF Petroleum offers:

• Competitive pay
• 401(k) with company match 
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Bonus program eligibility
• Paid training for field personnel
• Uniforms provided for field personnel

*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.