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JOB DETAILS

ASC Surgery Scheduler

CompanyMidLantic Urology
LocationPottstown
Work ModeOn Site
PostedOctober 3, 2026
About The Company
MidLantic Urology was founded on the desire to advance urology health care for our patients. Our merger of the top urology groups in Philadelphia not only gives us the most recognizable and skilled urologists but also empowers us with the resources to continue to innovate with the most advanced treatments backed by clinical research. Our approach comes directly from the private practice model. We believe in highly personalized and compassionate care. Our specialists are by our patient’s side throughout their entire care journey. With 46 state-of-the art locations located throughout the region, we strive to provide the most convenient access to all our patients. The MidLantic Urology team thrives on pushing the envelope of what’s possible in urological medicine. Our advancement of urology health through clinical research make us a stronger practice. We’re passionate about raising the bar for urological care in service of our patients. And we’re just getting started.
About the Role

Description

GENERAL SUMMARY


The ASC Surgery Scheduler schedules and preauthorizes surgeries and specialized procedures for the physician/medical practice including the scheduling of follow up appointments in the office. Scheduler reviews pre-op tests required, medications, allergies, and medical history with patient. Understands insurances and manages pre-certifications required for obtaining benefits. The Surgical Scheduler must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely, accurate manner. Scheduler will multitask and handle obstacles with outstanding customer service skills.



Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:


  • Schedules office, surgery centers and hospital based medical procedures, for patients with appropriate provider and time/location slot, utilizing appropriate scheduling code.
  • Pre-authorizes surgeries through insurance companies and schedules procedures at the designated facility and accurately enters information into the scheduling system.
  • Maintains a surgical log for statistical analysis.
  • Provides pre-surgical packets to patients confirming date and pre-operative instructions.
  • Responsible for coordinating with the surgical facilities for any special equipment or personnel needed for the surgery.
  • Ensures all pre-operative labs are ordered, tracked for completion and scanned correctly into the patient’s electronic medical record.
  • Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider.
  • Responsible for auditing the automated phone system each day to ensure the call information has been correctly changed and the phone call schedules changed if necessary.
  • Verifies and re-verifies scheduling for accuracy before schedules are published.
  • Interfaces with appropriate surgery center and hospital staff to ensure a cohesive working relationship in providing patient care services.
  • Must treat our patients and our referring physicians with the utmost courtesy and respect whether in person or on the phone.
  • Maintains patient confidentiality.
  • Performs other position related duties as assigned.
  • Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.


CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS


  • N/A


KNOWLEDGE | SKILLS | ABILITIES


  • Knowledge of medical terminology and coding.
  • Knowledge of governmental regulations and compliance requirements.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Skill in using computer programs and applications including Microsoft Office. Knowledge in healthcare systems operations such as EMR.
  • Ability to multi-task with accuracy.
  • Ability to make decisions based on situation review and data compiled.
  • Customer-oriented with ability to remain calm in difficult situations.
  • Ability to work with other team members and patients in a courteous and cooperative manner.
  • Delivers exceptional patient service throughout all interactions.
  • Complies with HIPAA regulations for patient confidentiality.
  • Complies with all health and safety policies of the organization.


EDUCATION REQUIREMENTS


  • High School Diploma or equivalent required.


EXPERIENCE REQUIREMENTS


  • Minimum of one year scheduling experience in a surgery center and/or medical office setting.


REQUIRED TRAVEL


  • Occasionally travel for coverage at another location.


PHYSICAL DEMANDS


Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%



Key Skills
Medical terminologyMedical codingSurgery schedulingPre-authorizationInsurance verificationElectronic medical recordsCustomer serviceData entryCommunication skillsOrganizational skillsAttention to detailMicrosoft OfficeHIPAA complianceMultitaskingClinical knowledge
Categories
HealthcareAdministrativeCustomer Service & Support
Job Information
📋Core Responsibilities
The ASC Surgery Scheduler is responsible for coordinating and scheduling surgical procedures, managing pre-authorizations, and ensuring all pre-operative requirements are met. They also maintain accurate surgical logs and provide essential pre-surgical information to patients while ensuring compliance with HIPAA regulations.
📋Job Type
full time
📊Experience Level
0-2
💼Company Size
154
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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