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JOB DETAILS

Real Estate Legal Secretary | Residential & Commercial Closings | $51K-$60K

CompanyPurple Cow Recruiting
LocationJefferson Township
Work ModeOn Site
PostedOctober 5, 2026
About The Company
Purple Cow Recruiting is a global talent acquisition firm that connects top-tier professionals with leading organizations across industries, including the United States federal government. We specialize in recruiting for healthcare and technical roles, offering both permanent and temporary staffing solutions, including all back end support. Our approach is tailored to meet the unique needs of each client, ensuring compliance with key industry standards such as Joint Commission, HIPAA, NIST, and FedRAMP, while delivering exceptional candidates. Technical, Healthcare, and Commercial Expertise : -Deployment of FTEs: Capability to deploy fully credentialed professionals across technical, healthcare, and commercial roles. -Telehealth and Remote IT Solutions: Proficient in remote support for both healthcare and technical operations. -Commercial Expertise: Strong track record in placing candidates in corporate roles, including finance, marketing, and engineering. Compliance and Quality Assurance: -Adherence to federal standards (e.g., Joint Commission, HIPAA, NIST, FedRAMP) and industry best practices for commercial sectors. -Quality Control Plan (QCP) includes regular audits, performance reviews, and compliance checks. Past Performance: Successfully delivered staffing solutions for DoD contracts, healthcare institutions, and leading commercial enterprises. Our performance consistently meets or exceeds client expectations in both public and private sectors. Key Personnel: -Fiona Rintoul, CEO: Oversees strategic direction and operational alignment. -Chelsea Drinkard, VP of Recruiting: Manages recruitment across federal, healthcare, technical, and commercial sectors. Purple Cow Recruiting ensures high-quality staffing solutions, aligning with both public and private sector objectives to support mission-critical operations and commercial growth.
About the Role

Description

Real Estate Legal Secretary | Residential & Commercial Closings | $51K-$60K
Onsite | Lake Hopatcong, NJ

Dana Gudermuth
Senior Recruiter | Heartline Staffing
Call or Text: (314) 526-0706
Email: Dana@heartlinestaffing.com

Prefer a confidential conversation instead of applying? Call or text Dana directly at (314) 526-0706.

Heartline Staffing is recruiting a Real Estate Legal Secretary for an onsite opportunity in Lake Hopatcong, New Jersey. This role supports attorneys and clients throughout residential and commercial real estate transactions, coordinating documentation, deadlines, closings and communication from contract through closing.

The ideal candidate is highly organized, detail-oriented and comfortable managing multiple transactions and priorities in a fast-paced legal environment. This position requires strong communication, accuracy, confidentiality and the ability to coordinate effectively with attorneys, clients, lenders, title companies, real estate agents and municipal offices.

POSITION OVERVIEW
• Prepare, review and manage real estate closing documents, contracts and correspondence
• Coordinate residential and commercial real estate transactions from contract through closing
• Communicate with clients, attorneys, lenders, title companies, real estate agents and municipal offices
• Schedule closings, appointments and meetings while maintaining attorney calendars
• Order title searches, surveys, payoff statements and other required closing documents
• Prepare closing packages and ensure documentation is complete and accurate
• Track transaction deadlines and follow up on outstanding items
• Draft legal correspondence and assist with document preparation
• Maintain organized physical and electronic client files
• Conduct legal and property-related research as needed
• Enter and maintain accurate information in case management and document management systems
• Answer phones, respond to inquiries and provide professional client service
• Assist attorneys with administrative and paralegal duties as assigned

COMPENSATION
• $51,000-$60,000

WORK ARRANGEMENT
• Onsite in Lake Hopatcong, NJ
• Relocation Assistance: No
• Visa Sponsorship: No

Requirements

Requirements
• Strong organizational and multitasking abilities REQUIRED
• Excellent written and verbal communication skills REQUIRED
• Proficiency in Microsoft Office Suite, including Word, Outlook and Excel REQUIRED
• Ability to maintain confidentiality and appropriately handle sensitive information REQUIRED
• Strong attention to detail and accuracy REQUIRED
• Ability to manage deadlines and multiple priorities in a fast-paced environment REQUIRED
• Ability to work collaboratively with attorneys, clients and other parties involved in real estate transactions REQUIRED
• Ability to work onsite in Lake Hopatcong, NJ REQUIRED

Preferred
• Previous experience as a Legal Secretary, Real Estate Paralegal, Closing Coordinator or related administrative professional Preferred
• Knowledge of residential and commercial real estate transactions Preferred

Not ready to formally apply? That's completely fine. Many legal professionals prefer a confidential conversation first.
Call or text Dana directly at (314) 526-0706.
Email: Dana@heartlinestaffing.com

Key Skills
Real estate closingsDocument preparationLegal correspondenceCalendar managementTitle searchesCase management systemsClient serviceMultitaskingAttention to detailMicrosoft Office SuiteCommunicationConfidentialityResearchAdministrative support
Categories
LegalAdministrative
Job Information
📋Core Responsibilities
The Real Estate Legal Secretary will coordinate residential and commercial transactions from contract through closing, including document preparation and deadline management. They will also provide administrative support to attorneys, maintain client files, and facilitate communication between all parties involved in the closing process.
📋Job Type
full time
💰Salary Range
$51,000 - $60,000
📊Experience Level
2-5
💼Company Size
13
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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