JOB DETAILS
HR/Admin Coordinator - Hybrid Office in Southern Maine and Remote
CompanyInnovative Distribution Services
LocationSouth Portland
Work ModeRemote
PostedOctober 9, 2026
About The Company
At IDS, we pride ourselves in delivering our customers the highest quality service with minimal costs that gives both parties a competitive advantage within the market place. Innovative Distribution Services has evolved through many years of experience with trailer unloading, forklift operation, warehouse management and lumper services nationwide. We believe that strong customer relationships directly correlate to strong performance ratings.
About the Role
Description
Job Description:
We are seeking a detail-oriented and personable HR/Administrative Coordinator to join our team in a fully remote capacity. This role serves as a key point of contact for employees and plays an important part in supporting day-to-day HR and administrative operations.
Key Responsibilities:
- Answer incoming calls from employees and address inquiries professionally and promptly
- Return phone calls in a timely manner
- Maintain and update the employee time-off request calendar
- Create and assign disciplinary action documentation for employees as needed
- Maintain accurate and up-to-date employee records, including attendance records
- Conduct new hire orientation and other virtual meetings as needed
- Ensure confidentiality and accuracy in all record-keeping
Requirements
Qualifications:
- Strong communication and interpersonal skills
- Excellent organizational skills and attention to detail
- Ability to handle sensitive employee information with discretion
- Prior experience in HR, administrative support, or a related field preferred
- Comfortable working independently in a remote environment
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Comfortable leading virtual meetings and presentations (e.g., Zoom, Teams)
Work Schedule:
Monday through Friday, 8:00 AM to 4:30 PM (Remote)
Key Skills
CommunicationInterpersonal skillsOrganizational skillsAttention to detailRecord keepingMicrosoft OfficeWordExcelOutlookVirtual meetingsZoomTeamsHR administrationDisciplinary documentationNew hire orientation
Categories
Human ResourcesAdministrative
Job Information
📋Core Responsibilities
The HR/Administrative Coordinator will manage day-to-day HR operations, including handling employee inquiries and maintaining accurate records. They are also responsible for conducting virtual new hire orientations and managing disciplinary documentation.
📋Job Type
full time
💰Salary Range
$20 - $30
📊Experience Level
0-2
💼Company Size
59
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
Apply Now →
You'll be redirected to
the company's application page