Description

POSITION SUMMARY

The Accounting Clerk supports the Millen plant’s accounting and office operations by managing customer purchase order entry, shipment invoicing, accounts receivable reporting and collection follow-up, while providing backup support for accounts payable, inventory reconciliation, and general office functions. The position requires accuracy, organization, confidentiality, effective communication, and the ability to meet deadlines in a manufacturing environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Receive, process, and enter incoming customer purchase orders; confirm customer deliveries and order acknowledgments.

· Prepare invoices for outgoing shipments and verify invoice accuracy.

· Prepare weekly and monthly sales reports for plant and corporate use.

· Manage customer credit memos and issue customer credits as needed.

· Prepare invoicing and accounts receivable aging reports; notify customers of past-due balances and support collection efforts.

· Maintain customer and part records in EPICS, including customer setup and updates to monthly metal pricing for upcoming invoicing.

· Assist with month-end inventory activities, reconciliations, and related inventory reports.

· Analyze and process accounts payable; serve as a point of contact for vendors.

· Collect and reconcile receipts for Corporate Card expenses.

· Perform analysis and reporting related to prepaid and accrued expenses, and assist with reconciliation and analysis in a manufacturing environment.

· Support inventory procedures and protocols, including maintaining office supply and personal protective equipment inventory at established minimum/maximum levels and procuring supplies as needed.

· Accounts payable, order entry, invoice processing, and bill-pay activities for Corporate.

· Customer purchase order order-entry accuracy checks in accordance with ISO requirements.

· Receive incoming plant purchase orders, collect receiving paperwork, notify the purchase order originator when product arrives as needed, and deliver received product to the appropriate plant location or personnel.

· Coordinate outgoing FedEx, UPS, and USPS packages, including preparing labels and ensuring packages are shipped on time to the correct recipients.

· Maintain plant filing systems for accounts receivable and operating-system documents.

· Perform general office duties, including answering phones.

· Confirm customer delivery, order acknowledgement.

· Services as the point of contact for Millen vendors.

· Perform other duties as assigned.

Requirements