JOB DETAILS
Human Resources Coordinator
CompanyNOV
LocationSenai
Work ModeOn Site
PostedOctober 13, 2026
About The Company
NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.
About the Role
To manage foreign worker documentation, permits, renewals, welfare, and related government requirements, ensuring compliance with applicable procedures and timely coordination with internal teams and external agencies.
Responsibilities
- Manage visa and work permit applications, renewals, and follow-ups with Immigration. Ensure workers’ permits and visas remain valid and begin renewal processes at least four months before permit expiry.
- Purchase FOMEMA medical examination forms and coordinate medical appointments.
- Apply for foreign worker compensation insurance and assist with claims.
- Prepare resignation and exit documents, including Check Out Memos (COM) and Security Bond documents. Submit required documents to Immigration and notify JTK of resignations.
- Report foreign worker accidents to JTK within 10 days and assist with related insurance claims.
- Prepare contract extension appraisals and renewal documents. Discuss renewal decisions with the HR Manager and submit the required applications.
- Scan and rename passport documents for renewal applications.
- Apply for Special Passes at Immigration when required.
- Coordinate worker repatriation, advise supervisors on workers’ final working days, arrange flights, and organise transport from Johor Bahru to KLIA.
- Prepare and manage documentation for foreign worker recruitment and other government requirements.
- Liaise with agents, FWCMS, Immigration, JTK, and KDN on applications, worker arrivals, and clearances.
- Maintain accurate foreign worker records and databases in hard copy and digital formats, keeping electronic files organized in the designated shared drive.
- Manage workers’ dormitories and conduct regular audits.
- Support the HR Manager with inquiries about foreign worker discipline, grievances, and workplace counselling.
- Assist with investigations involving foreign workers as required.
Qualifications
- Diploma/bachelor’s degree in business administration or a related field.
- Minimum 3 to 5 years of relevant working experience.
- Computer literate with proficiency in Microsoft Office applications.
- Good communication and interpersonal skills.
Key Skills
Visa processingWork permit managementComplianceRecord keepingDormitory managementMicrosoft OfficeCommunication skillsInterpersonal skillsInsurance claimsGovernment liaisonData managementContract administrationDiscipline managementGrievance handlingWorkplace counselling
Categories
Human ResourcesAdministrativeLogistics
Job Information
📋Core Responsibilities
The Human Resources Coordinator manages the end-to-end administration of foreign workers, including visa and work permit applications, renewals, and compliance with government regulations. They also oversee dormitory management, accident reporting, insurance claims, and support the HR Manager with disciplinary and grievance matters.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
35430
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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