Senior Sales Assistant

Description

You make sure SQUER's Sales Office runs smoothly, working closely with our Managing Director, our Head of Business Development, and our PMO. You support them in their day-to-day work, from meeting preparation and calendar management, to sales events and outreach.
This is not a classic back-office assistant role. You pick up the phone, make sales events happen, and take ownership. You get a wide range of tasks and are trusted to deliver them.

• Reports to: Head of Business Development
• Works closely with: Head of Business Development, PMO, Marketing, Event Management
• Location: Vienna
• Hours: Full-time, 38.5 h/week

Your tasks

1. Executive and office support (~35%)

• Manage the Managing Director’s calendar and appointment scheduling, including external meetings and travel
• Prepare meetings: agendas, briefings, documents
• Organise recurring meetings of the Sales Office, write meeting-minutes and follow up on action items
• Keep documentation, templates and simple status overviews up to date

2. Pipeline management & sales reporting (~25%)

• Keep our CRM clean and up to date: contacts, opportunities, activities and next steps
• Make sure the team keeps its pipeline current, and follow up with colleagues when entries are missing or outdated
• Own our sales reports: prepare them regularly, keep the numbers reliable and flag trends and gaps to management

3. Outreach & campaigns (~20%)

• Support the team with outreach campaigns by email and by phone
• Pick up the phone confidently when needed: inviting guests, following up with contacts, arranging meetings
• Work with Marketing on campaigns and communication around events
• Keep contacts and activities up to date in the CRM

4. Sales events & follow-up (~20%)

• Plan and run selected events for sales initiatives (e.g. client dinners, networking and community formats), in close coordination with our Event Manager
• Deliver events within the agreed budget: obtain quotes, keep track of costs and find smart solutions when things get tight
• Take care of invitations, guest management, on-site coordination
• After each event: collect the contact and conversations from the team, turn them into a clear follow-up list and make sure the follow-ups happen
• We're always open to new ideas: help us keep our event series exciting and try out new formats

Across all areas

• Suggest and implement improvements to how the Sales Office works
• Prioritise independently between requests and flag conflicts early

Your qualifications

Experience

• 5+ years as Executive Assistant, Office Manager or in a sales-support role, ideally in consulting, tech or professional services
• Experience organising B2B events, including working to a given budget
• Comfortable on the phone
• Experience supporting outreach or marketing campaigns is a plus
• Hands-on CRM experience (e.g. HubSpot), including pipeline maintenance and sales reporting; confident with Microsoft 365 or Google Workspace and spreadsheets
• Fluent German and English, written and spoken

How you work

• Personality: Friendly, outgoing and welcoming; you meet people with a positive, optimistic attitude and enjoy building relationships
• Ownership: You take a task and bring it over the finish line; people can rely on you
• Good judgement: You decide confidently within your scope and ask when a decision is irreversible or unclear — not more, not less
• Drive and initiative: You spot what could work better and propose (and implement) improvements
• Communication: Confident and professional with executives, clients and partners
• Flexibility: You keep calm when priorities shift and are available for occasional evening events and peak phases around them
• Organisation: You juggle requests from several stakeholders and keep an overview

Your Benefits

• Ownership & Responsibility: at SQUER, we believe in empowering our team. In our flat hierarchies, your ideas and actions matter more than titles. Take the reins, make an impact and grow with us.
• Learn & Grow: Tap into a € 5.000 annual training budget to sharpen your skills and take advantage of our in-house Leadership Academy. Join and be part of our active tech community through meetups, hackathons and training sessions. Get up to 40h/year additional time off for your personal education.
• Exciting Challenges & Real Impact: Dive into diverse projects where your work truly makes a difference – for our clients and for SQUER.
• Flexibility for Performance: Benefit from flexible hours, workations within the EU, and additional vacation days – giving you the freedom to perform at your best.
• Tailored Tools for Success: Choose your preferred hardware configuration and leverage our suite of AI tools and licenses (Anthropic, OpenAI, and more) to suit your working style.
• We Value You: Beyond perks and benefits, we offer a competitive annual salary to recognize your exceptional contributions.
• Be Part of a Thriving Team Culture: At SQUER, collaboration and connection are at the heart of what we do. Through open communication, shared successes, and meaningful team events – including our annual SQUER offsite – we cultivate a culture where everyone feels valued and inspired to grow together.
• A Perks-Packed Workplace: Work in a central office with a spacious terrace and BBQ, enjoy free lunch in the office, MyClubs sports membership, and either a free “Wiener Linien” ticket or a partial contribution to the “Klimaticket”. Plus, benefit from free massages, referral bonuses, Corporate Benefits, and JobRad. Annual employee presents and a monthly team breakfast add extra value to your work experience.

The annual gross salary for this position ranges from € 45.000,- to € 65.000,- on a full-time basis (all-in), in excess of the applicable collective agreement. The actual offer depends on qualifications and experience.

About us

We are dedicated to creating a supportive workplace where everyone can thrive and be proud to be part of the team. We encourage our colleagues to ask questions, try new things, pursue ongoing professional development, and take calculated risks.
 
Are you ready to learn and collaborate in independent agile teams? We are looking forward to meeting you.