HR Onboarding Specialist

Position Summary

Our Company is seeking Per Diem HR Onboarding Specialists to support high-volume employee onboarding during acquisitions. This role is ideal for HR professionals who thrive in fast-paced, hands-on environments, and enjoy working directly with employees.

Onboarding projects may involve one or more locations that vary in size, timing, and employee population. HR Onboarding Specialists must be adaptable while providing employees with positive, organized, and consistent onboarding experience.

Position Details

• Employment Type: Per Diem
• Travel: Extensive travel required during assigned projects
• Work Location: Fully onsite during project assignments
• Training: Paid training upon hire
• Project Duration: Approximately 4-8 weeks per assignment
• Schedule During Projects:
• Approximately 7:00 AM – 5:00 PM Local time
• Schedule may vary based on onboarding volumes and business needs

What You'll Do

• Facilitate onsite employee onboarding during acquisitions.
• Guide employees through the onboarding process and answer questions regarding required employment documentation.
• Assist employees in completing electronic onboarding paperwork.
• Review onboarding documents for completeness and accuracy.
• Assist employees with completion of electronic Form I-9 requirements.
• Maintain confidentiality of sensitive employee information.
• Partner with onsite leadership to ensure onboarding activities remain on schedule.
• Troubleshoot onboarding issues and escalate concerns when appropriate.
• Provide exceptional customer service while efficiently supporting high volumes of employees in a fast-paced, onsite environment.
• Help ensure a consistent onboarding experience across multiple locations.

Required Qualifications

• Associate's Degree (Bachelor's degree preferred)
• Previous experience navigating HRIS and employee onboarding systems (e.g., ADP, Workday, SAP, Oracle, etc.).
• 2+ years of experience in Human Resources, Talent Acquisition, Employee Onboarding, Payroll, or a related field
• Exceptional attention to detail
• Strong written and verbal communication skills
• Ability to maintain confidentiality of employee information
• Comfortable using computers and learning new software applications
• Ability to multitask while maintaining accuracy in a high-volume environment
• Flexibility to work extended shifts when required
• Comfortable using a variety of technology and tools in an onsite onboarding environment, including Microsoft Excel, SharePoint, Microsoft Teams, document scanners, and other onboarding-related systems and equipment.

Preferred Qualifications

• Experience using ADP Workforce Now (WFN)
• Experience completing or reviewing electronic Form I-9s
• Experience supporting new hire orientation or employee onboarding events
• Fluency in English

Per Diem Assignment Information

• Team members are not guaranteed a set number of hours between projects.
• Eligible team members will be contacted at least 30 days before each assignment to confirm availability.