Bid Coordinator

Norrell is an industrial construction contractor offering a wide range of self-performed services including Mechanical, Piping, Civil, l&E, Cranes & Elevators, HVAC, Sheet-Metal, Building & Remodeling, Plumbing, Roofing, and more. This is a full-time on-site role for a Bid Coordinator located in Clute, TX. The Bid Coordinator plays a key role in keeping the bidding process organized, ensuring critical deadlines are met, and assisting estimators by submitting complete, accurate, and timely bids to clients.

Essential Duties and Responsibilities

• Bid Document Management: Download, review for completeness, organize, and maintain bid documents from client bid portals, including drawings, specifications, scopes of work, bid instructions, and related project information.
  
• Bid Tracking and Reporting: Maintain the Smartsheet Project Bid List, ensuring bid deadlines, project details, assigned estimators, and bid statuses are accurate and current.
  
• Addenda and RFI Tracking: Monitor client bid portals for addenda, revisions, clarifications, and other bid-related updates. Track and distribute information to the appropriate estimators and team members to support timely review and incorporation into bids.
  
• Bid Review Coordination: Schedule bid review meetings, coordinate calendars, prepare and distribute relevant bid documents, and help ensure estimators and key team members are prepared for each review.
  
• Proposal Preparation and Submission: Assemble proposal packages, collect required documentation, organize pricing and supporting materials provided by estimators, and assist with completing client-specific bid forms and submission requirements.
  
• Deadline Management: Monitor upcoming bid deadlines, communicate reminders to estimators, and follow up on outstanding items to help ensure proposals are submitted on time.
  
• Communication and Coordination: Serve as an organizational point of contact for bid-related information, helping maintain communication among estimators, project teams, subcontractors, vendors, and clients as appropriate.
  
• Document Control: Maintain organized electronic bid files and ensure current drawings, specifications, addenda, correspondence, and submitted proposals are properly saved and accessible.
• Process Support: Assist with improving bid tracking procedures, standardizing document organization, and maintaining consistency throughout the estimating and preconstruction process.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple bids, competing priorities, and tight deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with Smartsheet or similar project tracking tools preferred.
• Ability to navigate online client bid portals and manage electronic project documentation.
• Strong follow-through, time management, and problem-solving skills.
• Ability to work collaboratively with estimators and other project team members in a deadline-driven environment.

Preferred Experience

• Previous experience in construction administration, estimating support, bid coordination, project coordination, or proposal preparation.
• Familiarity with industrial construction projects, construction drawings, specifications, and bid packages.
• Experience tracking bid addenda, RFls, and proposal submission requirements.

Key Success Measures

• Accurate and up-to-date Smartsheet Project Bid List.
• Organized and accessible bid documentation.
• Timely identification and communication of addenda and RFls.

Salary Range for this position is $60,000 - $65,000 yearly.

• This is an on-site role and will be required to report to the corporate office Monday - Friday.