Senior Bookkeeper & Office Administrator

Description

Position Title: Senior Bookkeeper & Office Administrator 

Reports To: Finance Director

Position Type: Part-Time, Non-Exempt (24-30 hours/week, 3.5 days/week)

Estimated Start Date: First week of January, 2027

Position Overview

The Senior Bookkeeper & Office Administrator plays a pivotal role in maintaining the financial health, administrative efficiency, and day-to-day office operations of the Breckenridge Outdoor Education Center (BOEC). Partnering closely with the Finance Director, this role oversees full-cycle accounts payable and receivable, revenue reconciliations, and audit preparation utilizing Business Operations Software. Additionally, as BOEC's primary office administrator, the ideal candidate combines advanced GL bookkeeping expertise with strong organizational skills to anchor central office operations, vendor relations, and facility procurement across all locations.

Essential Duties & Responsibilities

Accounts Payable & Expense Management

• Manage full-cycle accounts payable by auditing vendor bills, verifying contract terms, assigning proper chart of accounts coding, and routing electronic or check payments via QuickBooks and Ramp. 
• Oversee organizational credit card workflows in Ramp by reviewing employee expenses, enforcing documentation standards, tracking missing receipts, and resolving unapproved transactions. 
• Maintain accurate vendor records, track outstanding checks, process seasonal staff equipment reimbursements, and maintain active 501(c)(3) tax-exempt documentation. 

Accounts Receivable, Revenue Tracking & Banking

• Log, process, and reconcile incoming cash, checks, and third-party platform revenues into QuickBooks, ensuring proper attachment to bank deposits. 
• Reconcile invoicing for Wilderness and Ski programs using SalesForce/Kulturra and QuickBooks. Manage staff housing rental payments, lease agreements, and security deposit returns. 
• Assist Finance Director with monthly reports, bank and credit card reconciliations and revenue recognitions utilizing Salesforce and QuickBooks.
• Partner with the Marketing team to ensure retail sales and inventory counts are accurate across all BOEC locations. Perform monthly journal entry and reconciliation.

Financial Controls, Systems & Audit Support

• Administrate Ramp Expense Management and Accounts Payable platform in partnership with the Finance Director. Maintain and update platform users and account coding rules. Maintain retail and billing product codes across QuickBooks and Salesforce and create / update standard operating procedures (SOPs) as required. 
• Train field staff on corporate credit card policy and procedures; and event personnel on financial procedures, petty cash reconciliation, credit card processing, and point-of-sale standards. 
• Perform quarterly sales tax filings, maintain business licenses, issue non-employee 1099s, and assist the Finance Director with annual audit preparation and record retention schedules. 

Office Coordination & Administrative Operations

• Serve as the primary point of contact for incoming calls and inquiries, maintain auto-attendants and phone directories, and manage daily incoming and outgoing mail/parcels. 
• Function as the primary liaison with staff support and third-party IT contractors for hardware/software procurement, postage meters, and phone system maintenance.  
• Manage service agreements, contracts, and routine maintenance for central office technology, copiers across all locations, postage meters, and cleaning service providers. 
• Oversee inventory ordering and restocking of office, cleaning and technology supplies across all BOEC facilities. Maintain the organization, stocking, and operational readiness of shared office spaces (mail room, kitchen, administrative supply areas). 

Requirements

Qualifications & Attributes

• Required Experience: 3+ years of progressive bookkeeping, gl accounting and office administration experience (non-profit experience preferred). Proficiency in QuickBooks (accrual accounting) and Microsoft Excel
• Preferred Technical Skills: Non-Profit accounting, grant tracking, restricted fund allocations, and automating multi-channel donor reconciliation. Proven ability to integrate CRM workflows with core accounting ledgers, streamline corporate card expense management. Expertise across specialized donor management, ERP, and payment platforms including QuickBooks, Salesforce, Kulturra, Ramp, and Donor Perfect.
• Organizational Skills: Strong attention to detail, effective problem-solving skills, and the ability to handle confidential financial and personnel information with discretion.
• Communication: Professional, welcoming communication style with strong interpersonal skills and the ability to collaborate effectively across departments.

Position Details & Benefits

• Type: Regular Part-Time, non-exempt, 24-30 hours per week.
• Schedule: Typical schedule is 9:00am to 5:00 pm, 24-30 hours per week. 
• Location: BOEC Administration Office, 524 Wellington Rd. Breckenridge, CO
• Hourly Rate: $26.00 - $30.00 per hour depending on level of experience and qualifications.
• Benefits: Employee ski pass, rec center access, Breck Nordic Center access, professional development opportunities, EAP Program and earned PTO. (Benefits listed may be subject to eligibility requirements-based employment status, and number of hours worked). 

About the BOEC

Established in 1976 in Breckenridge, Colorado, the Breckenridge Outdoor Education Center (BOEC) is a 501(c)(3) non-profit organization dedicated to expanding the potential of individuals with disabilities and special needs through impactful, educational, and inspiring outdoor experiences. Serving over 2,500 participants annually, BOEC is committed to creating environments that are just, equitable, diverse, and inclusive for all participants and staff.

BOEC strives to create environments that are just, equitable, diverse and inclusive and we are dedicated to providing outdoor experiences that are relevant and accessible to all participants and staff regardless of an individual’s race, color, sex, gender identity, gender expression, national origin/ancestry, age, religion, sexual orientation, pregnancy, marital status, familial status, disability or veteran status.