Facilities Administrator

Deadline: October 27, 2026

Certificate Number: N/A / Job Order: 2026 - 507 / 1 Position (On-Site) 

MISSION: 

Redlands Christian Migrant Association (RCMA) is a nationally recognized non-profit leader in childcare and early education. RCMA operates more than 53 centers and 3 charter schools, with a staff of 1,400 employees, in 18 Florida counties. We have grown over the years through our policy of hiring from the communities served, forging a strong bond between parents and RCMA caregivers, teachers, and staff. 

WHY WORK FOR US? 

Would you rather have a fulfilling career than just a “job”? At RCMA, we feel lucky to work in fulfilling roles every day. Like one big family, we work hand in hand with families who need allies on their journey toward big dreams. Through empathy and compassion, we help cultivate a sense of dignity and pride in these valuable members of society and provide them with resources for growth. If this sounds like a family you’d like to become a member of, we’d love to hear from you! 

BENEFITS: 

In addition, RCMA offers a comprehensive benefits package for full-time employees. This includes a $40,000 Basic Life Insurance and Long-Term Disability Insurance covered 100% by RCMA. Benefits include medical, dental, vision, voluntary life insurance, short-term disability insurance, and a retirement plan. Eligible employees receive holiday pay, personal time off, and tuition assistance.

PURPOSE OF POSITION: Plans, organizes, and directs facilities operational and administrative functions, providing advanced coordination, systems administration, and regulatory compliance management. Provides administrative and systems support for the development, implementation, and maintenance of department policies and procedures. Supports facilities operations through records management, compliance tracking, reporting, procurement coordination, and administrative oversight activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; however, other duties may be assigned:

1. Facilities Operations & Systems Administration:

• Serves as primary administrator for Facilities operational systems, including SharePoint, HSES, RCMA ticketing system, and other related departmental databases; maintains data integrity, records management, reporting functions, and user access as appropriate.
• Maintains department records, compliance documentation, inspection reports, facility inventories, and electronic building files.
• Tracks inspections, permits, service agreements, warranties, and compliance deadlines to ensure timely completion of required activities.
• Assists with the development, implementation, maintenance, and revision of departmental policies, procedures, forms, and operational guidelines.
• Prepares reports, dashboards, spreadsheets, and other administrative documents to support operational decision-making and compliance monitoring.
• Coordinates departmental records retention and document management practices in accordance with agency requirements.

2. Project Administration:

• Provides administrative support for facilities projects, including tracking project documentation, permits, contractor communications, project schedules, and closeout records.

3. Procurement & Vendor Coordination:

• Assists with preparation of RFPs, vendor communication, and procurement documentation.
• Tracks equipment purchases and ensures documentation aligns with funding source requirements.
• Coordinates invoice processing, payment submissions, and documentation for facilities operations, maintenance, capital projects, and vendor services.

4. Facilities Administrative Support:

• Supports facilities leadership with statewide needs assessments, reporting requirements, and five-year planning documentation. 
• Assists with tracking facility assessments, maintenance priorities, and capital improvement activities to support long-range facilities planning.
• Responds to initial inquiries regarding facilities functions and directs matters to appropriate personnel as needed.
• Assists in the development, implementation, maintenance, and revision of department policies, procedures, and Standard Operating Procedures (SOPs).
• Reviews and ensures all Davis-Bacon Act documentation is properly completed, executed, submitted, tracked, and maintained in accordance with applicable federal requirements.

5. Fire, Life Safety, and Facilities Compliance:

• Assists with the coordination of vendor service contracts for fire and life safety systems. 
• Reviews inspection and compliance reports to identify deficiencies and coordinates corrective actions with vendors and site staff.
• Maintains records related to safety inspections, compliance activities, and risk mitigation efforts.
• Coordinates with Risk Management regarding repairs and maintenance of agency-owned leased properties to support compliance with lease agreement requirements.
• Collaborates with Risk Management to ensure appropriate liability coverage is maintained for agency-owned and leased properties.

6. Training & Communication:

• Coordinates training documentation for facilities staff.
• Communicates with area staff regarding maintenance requests and project updates.
• Serves as a primary point of contact for facilities-related operational communication and coordination, providing support to staff, vendors, contractors, and other stakeholders.

MANDATORY QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty element satisfactorily while exercising independent judgment and discretion under the general supervision of the Director of Facilities and Transportation. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must meet age, medical, moral character, and any other requirements as defined by Florida Statutes. 

EDUCATION AND EXPERIENCE:

• Associate degree with 1-3 years of experience in business administration.
• High School Diploma or General Educational Development (GED) required and 5-7 years of proven related experience.
• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. 

PREFERRED QUALIFICATIONS:

• Working knowledge of Adobe and Microsoft Publisher.
• Experience in educational and nonprofit settings, including Head Start.
• Familiarity with the local community and relevant cultural or occupational background when applicable. 

• Ability to convey technical and project-related information in a manner that promotes understanding, collaboration, and informed decision-making.
• Ability to detect discrepancies, resolve compliance concerns, and accurately apply regulations, funding requirements, and contractual obligations. 
• Demonstrated capacity to make sound, timely decisions under pressure and within tight deadlines.

OTHER REQUIREMENTS: 

• Must be at least 21 years of age, possess or be able to obtain a Florida driver's license, and have a driving record that meets RCMA’s insurance carrier requirements.
• Flexibility to work outside standard business hours, overnight travel, occasional evenings, varying weekday shifts, and some weekend work is required. 
• Must be willing to travel locally and statewide for work-related duties, or attend trainings and other job-related activities, as needed.
• Ability to work with degreed and non-degreed professional staff and families. 
• Bilingual in English and Spanish.

RCMA is an equal opportunity/affirmative action employer and a drug-free workplace. 

All candidates selected for employment are required to successfully complete a Level 2 fingerprint-based background screening. Additional information is available on the Care Provider Background Screening Clearinghouse Education and Awareness website at the link provided. 

https://info.flclearinghouse.com