JOB DETAILS
RECEPTIONIST / OFFICE ASSISTANT (70% – 80%)
CompanyLALIVE
LocationGeneva
Work ModeOn Site
PostedOctober 28, 2026
About The Company
LALIVE is a distinguished international law firm headquartered in Switzerland, with offices in Geneva, Zurich, and London. Renowned for our expertise in arbitration and dispute resolution, we provide comprehensive guidance to corporations, governments, and private clients worldwide.
Our diverse team includes legal professionals from over 25 countries, fluent in almost 20 languages, ensuring personalised solutions for our clients. We prioritise accessibility, offering continuous access to partners and assigned teams for every case.
With over 50 years of experience, LALIVE has built a global network of legal specialists, collaborating closely with local counsel to meet client needs across jurisdictions. Our adaptability and expertise have earned us widespread recognition for our professional services.
LALIVE was founded by pioneers who shaped the world of international disputes and arbitration. That spirit informs how we work today. We are leaders and original thinkers, setting standards in our field. We challenge assumptions and constantly seek ways to do better for our clients. With LALIVE, excellence comes as standard, but nothing we do is standardised.
About the Role
Role description
Our dedicated Support team is looking for a Receptionist/Office Assistant, working 70% to 80%. We are looking for a bright, organised and motivated candidate, with excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the HR Officer and working as part of a team, the receptionist will be the first point of contact for our guests and clients, as well as providing administrative support across the Geneva office.Responsibilities will include:
- Welcome all visitors and handle incoming calls in French and English, including screening, and forwarding as appropriate;
- Manage front-office presentation and supplies, and maintain inventory levels, including helping to ensure that reception and conference areas are tidy and stocked with stationery and marketing materials;
- Manage conference room bookings and maintain calendars;
- Assist with setting up meeting rooms, including with any IT and video conferencing equipment as needed;
- Assist with the coordination of catering arrangements for meetings, internal events and seminars when required;
- Assist with the sorting and distribution of incoming mail, and with the handling of outgoing post and courier services;
- Help maintain office security by monitoring visitor access and issuing badges;
- Track reception and conference-related expenses;
- Perform general administrative duties such as filing, scanning, photocopying and help with ad hoc office needs, as required;
- Provide support, including to legal assistants, for various administrative tasks for lawyers and management, including travel arrangements, expense claims etc.
Your profile
What we look for:- Experience gained in similar role(s) required; experience in a law firm or other corporate or hospitality environment would be an advantage;
- Strong proficiency in Microsoft Office applications and familiarity with office IT equipment, including video conferencing systems;
- Professional, courteous and confident demeanour, with strong client-service skills and mindset, and with a neat and professional presentation appropriate for a client-facing role;
- Strong interpersonal and communication skills;
- A cheerful disposition and a “can do” attitude;
- Able to work alone or collaboratively;
- Meticulous and diligent, with excellent organisational skills;
- Resourceful, proactive and responsive to issues;
- Proven ability to work under pressure;
- Discreet and capable of handling sensitive information;
- Fluent in French and English imperative; other languages (including German) a strong asset.
About us
Personal growth. Collective Success.
We are a global leader in disputes, working with our clients on complex and critical cases. Our people combine talent, character, and a desire to excel. We are only as good as our people, so we make sure you learn from the very best, in a supportive environment.#acareeratlalive #lifeatlalive
Key Skills
ReceptionVisitor ManagementTelephone ScreeningFrenchEnglishMicrosoft OfficeVideo Conferencing EquipmentConference Room ManagementInventory ManagementMail HandlingOffice AdministrationTravel ArrangementsExpense ClaimsClient ServiceCommunicationOrganisation
Categories
AdministrativeCustomer Service & SupportLegal
Job Information
📋Core Responsibilities
Welcome visitors and handle incoming calls in French and English, manage reception supplies and conference-room bookings, and support meeting setup, catering, mail, visitor security, and related expenses. Provide general administrative support to the Geneva office, including assistance with filing, travel arrangements, and expense claims for lawyers and management.
📋Job Type
permanent employee
📊Experience Level
0-2
💼Company Size
169
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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