Trust Administration Officer
About Marquette Bank
If making an impact is important to you, you belong with the Marquette Bank Team. You'll enjoy the opportunity to make a difference for our customers and in our neighborhoods. You'll love our welcoming, supportive, friendly, team-centered work environment - including perks like an expansive benefits package, growth opportunities, gym subsidy, tuition reimbursement and community involvement opportunities!
Come be a part of something bigger at Marquette Bank.
Founded by John F. McCarthy in 1945, the bank has been committed to providing financial services to meet the savings and borrowing needs of southwest Chicagoland. We have continued to grow and are proud to be a modern neighborhood bank with 20 branch locations to serve our customers and communities.
Pay Range: $45,000 - $65,000
The pay range is based on consideration of criteria such as required qualifications, experience, education and skills. Marquette Bank reserves the right to offer the selected applicant a salary commensurate with the applicant’s qualification, experience, education and skills.
Position Summary:
The Trust Administration Officer is responsible for all aspects of personal trust administration. This position serves as a key resource for internal and external clients and centers of influence, providing responsive support and assisting in identifying opportunities for new business and departmental initiatives as assigned.
Essential Duties and Responsibilities:
- Administer personal trust accounts, including estates, trusts, guardianships, and agencies (including IRAs), in accordance with governing documents.
- Ability to interpret trust documents and provisions accurately.
- Collaborate with the New Business Officer during onboarding of new accounts and engage early with clients, attorneys, accountants, and caregiving agencies.
- Serve as primary relationship manager for onboarded accounts, maintaining continuous contact with clients, attorneys, and beneficiaries, and scheduling annual client meetings.
- Collaborate with colleagues.
- Manage post-death processes, including requesting new tax IDs, updating date-of-death values, transferring, or liquidating assets, confirming beneficiaries, discussing tax consequences, and coordinating distributions.
- Correspond with courts as required, including attending hearings when necessary.
- Assist with managing the VLAS Pooled Patriot Trust program.
- Manage Guardianship and Trust & Estate administration matters.
- Assist with the department tax return process (1041/1040).
- Maintain understanding of trust taxation and implications of distributions, file tax returns timely.
- Oversee annual administrative and investment review processes.
- Manage real estate & tangible personal property within trust accounts.
- Ensure compliance with internal fiduciary policies and documentation requirements; assist with audits by maintaining organized files and documentation.
- Maintain accurate records, communication logs, including open and closing processes.
- Execute annual accounting processes, review distributions, prepare required minimum distributions, and complete account reviews and discretionary distribution documentation.
- Monitor and approve daily transactions to ensure accuracy and correct overdrafts.
- Ensuring account activity complies with established policies, procedures, and regulations.
- Actively comply with all applicable laws and regulations to include the Bank Secrecy Act, the Community Reinvestment Act, and all other deposit, lending, or non-deposit service regulations, adhering to the Bank’s internal policies, procedures, and risk management responsibilities contained in the Employee Handbook, the Employee Code of Conduct, and other applicable policies.
- Perform job-related responsibilities that support departmental and organizational goals, consistent with the scope and purpose of the position.
Knowledge/Abilities/Experience and Training Required:
- Bachelor’s Degree, paralegal certificate or Cannon or ABA trust school graduate.
- 5+years of experience in trust administration.
- Strong technical skills in fiduciary administration and knowledge of estate, gift, GST, and fiduciary income tax.
- Ability to review and interpret legal documents.
- Analytical and systematic approach to problem-solving.
- Ability to manage multiple responsibilities independently.
- Excellent communication skills, including experience with new business presentations.
- Ability to collaborate closely with attorneys, CPAs, and caregiving agencies.
- Maintain positive relationships with internal and external partners.
- Ability to manage sensitive business situations professionally.
- Commitment to continuing education to stay current in fiduciary industry changes.
- Familiarity with trust accounting systems.
- Proficiency in Microsoft Word and Excel.
Physical Demands: The physical demands described here are representative of those that must be met by employees in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regularly required to remain in a stationary position.
- Occasionally move about inside the office to access file cabinets and office machinery.
- Regularly operate a computer and other office productivity machinery (e.g., calculator, copy machine, printer).
- Constantly position self to retrieve files from upper and lower drawers.
- Frequently communicate with staff and clients, and exchange accurate information.
- Frequently lift and/or move up to ten pounds and occasionally lift and/or move up to twenty-five pounds.
- Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment/Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
We Care About You. Marquette Bank’s total rewards package, for eligible employees, will vary based on the pay type of the position and may include variable pay such as performance-based incentives, commissions, target bonus and discretionary bonus. Marquette Bank also offers health insurance, term life and disability insurance, generous time off and two retirement plans: 401(k) Salary Savings Plan and Employee Stock Ownership Plan (ESOP), as well as other perks including a FREE FunRewards checking account. Available rewards may vary by location, job level, employment status, and years of service. To learn more about our rewards
Equal Opportunity Employer
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