Company Secretarial - Trainee Administrator

Your mission

We’re looking for a motivated and ambitious Trainee Company Secretarial/Corporate Administrator who thrives in a fast‑growing environment. This role is perfect for someone who isn’t afraid to put forward new ideas, enjoys building things from the ground up, and wants to grow alongside the team and clients. You should be interested in taking CGI exams and serious about developing your company secretarial career.
You are someone who enjoys taking on different tasks and learning in a busy, hands-on environment. You have a keen eye for detail and a willingness to understand the bigger picture, always looking for ways to align operations with client priorities and business goals as you grow in the role. This role will include working on our biggest client so you must be somebody who understands the importance of building a relationship with the client.
This is an office-based role in Jersey, offering the opportunity to play an active part in AVEGA’s growth and help shape our culture, processes and ways of working.

Specifically, you will:

• Supporting in the administration of a portfolio of entities in accordance with policies and procedures, on day-to-day activity and correspondence. 
• Maintain statutory registers and company records in compliance with legal and regulatory requirements. 
• Process onboarding documents and undertake AML, Know Your Customer (KYC) and Client Due Diligence (CDD) processes. 
• Undertake set up processes, such as setting up internal files records and incorporating Jersey companies.
• Assist with the preparation and filing of statutory documents with Jersey Registry and other regulatory bodies. 
• Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs. 
• Conduct research on governance, regulator, and compliance matters to support senior team members.
• Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
• Assist in drafting client invoices and processing payments. 
• Provide/arrange administrative support to the Company Secretarial team ensuring timely and accurate delivery of our services to the client. 
• Undertake project-based tasks, internal or external, where necessary.

Your profile

What we’ll look for on your CV:

• A strong interest in corporate governance, compliance, and regulatory matters.
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities with high attention to detail and accuracy.
• Ability to work independently and as part of a team, taking initiative when required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A professional and proactive attitude with a willingness to learn and grow.
• Prior internship or coursework in corporate law, business administration, or secretarial practice is a plus but not mandatory.
• A-Levels (or equivalent optional but advantageous) with strong academic results.
• Currently pursuing or recently completed a degree in Law, Business Administration, Corporate Governance, or a related field (optional but advantageous).
• Commitment to pursuing the Chartered Governance Institute (CGI) qualification.

What you can expect

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

• Training Program: Structured on-the-job training and mentoring to build your knowledge in corporate governance and administration, compliance and regulatory matters.
• Professional Development: Support for pursuing relevant professional qualifications (e.g., CGI) including exam leave and financial assistance.
• Career Progression: Clear development path with regular performance reviews and opportunities for internal advancement.
• Exposure to Clients: We manage complex cross-border transactions for global private equity firms and established companies across the infrastructure, retail, media, healthcare, telecommunications, and manufacturing industries and delivering flexible, solution-driven support throughout the entire lifecycle of our clients' businesses.
• Collaborative Environment: A supportive team culture where continuous learning and knowledge-sharing are encouraged.

Our benefits include:

• Competitive salary with annual reviews
• Excellent private health care benefits
• Competitive number of days holiday per annum
• Good work-life balance and supportive working hours
• Active sports and social events across our offices 

About us

At AVEGA, we are a leading full-service fund and corporate administration provider headquartered in Luxembourg and expanding in the Jersey market.  Across the group we are 325 people and growing and now cover eight key jurisdictions. 
We are dedicated to delivering comprehensive, solution-oriented services that maximize the value and efficiency of our clients' business structures. We strive to support our clients from the inception of their entities through their entire life cycle. Our expertise and clients span a variety of sectors, including private equity, real estate, private debt, media, telecommunications and health, enabling us to handle complex, cross-border transactions with ease.
For new joiners, AVEGA Jersey offers a unique opportunity to be part of an evolving, dynamic environment where you can make a significant impact.  We are a small team and as you continue to grow, you’ll have the autonomy to shape and build best practices, bring your valued knowledge to the table, and play a key role in developing and training a talented team. This is your chance to contribute to a forward-thinking company while advancing your own professional growth in a supportive, entrepreneurial setting.
With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.