Labor Coordinator

Position: Labor Coordinator

Reporting To: Wyatt Owen, Labor Manager

Duties & Responsibilities:

Depending on the needs of the assignment, performs one or more of the following duties:

• Utilize Nowsta system to create jobs, staff and schedule employees, and complete other various administrative functions.

• Understand and get to know the crew members and communicate with them effectively and efficiently.

• Monitor and approve time clock ins, clock outs and lunches, ensuring employees have accurately reported times and work with the payroll department as needed to ensure bills are completed accurately and in a timely manner

• Must work nights, weekends, and is flexible to adjusting schedule as needed to support the labor coordinating team.

• Professionally make phone calls to team members, clients, and peers to plan and execute needs for each job.

• Use Google Sheets and Microsoft Excel to organize and plan for job and team management.

• On-Site leadership, clocking in crew, and coordinating with the clients to ensure project success.

The above listing of duties and responsibilities are not intended to be all-inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Knowledge, Skills & Abilities:

• Willingness to work diligently with direction and limited supervision.

• Be able to function semi independently of the overall team as the hours will be primarily during times when the rest of the team is not working.

• Good problem-solving skills, common sense and good judgment.

• Ability to work with frequent interruptions while maintaining strong detail orientation, flexibility and adaptability under varied conditions and requirements, and maintain composure/perform well under time pressures.

• Ability to hear and communicate verbally as well as read and speak English.

• Must be able to be contacted and respond on short notice; is required to arrive at work on time and ready to work.

• Must be able to attend work at our Salt Lake City office location for shifts as directed.

• Willingness to learn online systems and programs to properly execute duties.

• Has people skills and emotional intelligence to aid in working with the crew.

• Shows care for the customer and knows how to prioritize and support Upstage in doing so.

• Basic understanding of Google sheets, Microsoft excel, and basic computer skills.

• Shows urgency and attention to detail in completing projects and executing great service.

Company Core Values:

Here at Upstage, we ask that each potential employee be willing to embrace and strive to live by our Core Values. They are as follows:

• UNITY - 100% aligned in purpose, actions & customer focus

• PASSION - Love the work we do & actively engage in making a difference

• SPEED - Perform high-quality work safely with urgency & responsiveness

• TEAMWORK - Our collective strength amplifies our capabilities and success

• ACCOUNTABILITY - See it, Own it, Solve It, Do it – with flexibility & integrity

• GRIT - We persistently & positively tackle all challenges & obstacles

• EXPERTISE - Our talent, training, equipment & execution is world-class

Note: The knowledge, skills, abilities, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Shifts & Schedule

• 20-30 hours per week, based on department needs

• Mostly Nights, shifts may vary to Labor Department needs

• Rotating weekends

Benefits:

• Compensation: You will not be eligible for overtime pay in the scope and role of labor coordinator without prior approval. If your combined hours from on-site roles and labor coordination result in overtime, please notify your supervisor.

• 401(k) – You will be eligible to enroll into the 401(k) program as well. This will include a company match up to 4%. Eligible after 500 hours within 6 months

To Apply:

• Visit www.upstagecompanies.com

• Click on “Join The Crew”

• Complete and submit the application