Thesis Examinations Administrator

• Have you previously worked in an administration or coordination role? 
• Can you effectively manage competing administrative tasks and deadlines?
• Are you highly organised, detail-focused, and confident working both independently and as part of a team?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Thesis Examinations Administrator to join the Faculty of Graduate Research team on a permanent, full-time contract starting in January 2027.

The role will be helping the Thesis examination team with organisation and administration tasks in relation to master’s by Thesis and Doctoral examinations.

Key Responsibilities:

• Provide timely and professional administration of the examination processes from thesis submission through to final thesis deposit and degree completion.
• Track the full examination process for master’s and doctoral theses, keeping workflows and records accurate and up to date.
• Ensure oral examination room is well equipped and set up prior to each exam.
• Support research students, academic staff, schools and external stakeholders through the examinations processes.

Ō pūmanawa - About you

This is a busy role working with a small and close team. You will be a motivated, customer-focused individual who can take the initiative, provide excellent administration and policy compliance.  

You will thrive in this role with an excellent manner with people, strong attention to detail, and self-management skills. You will be highly organised individual who is able to work in a team yet also work autonomously on tasks set by the Team Leader and other Thesis Examinations Administrators.  

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 22 November 2026.

Contact details for vacancy: If you have any questions regarding this role, please get in touch with Kim Rooke, Team Leader Thesis Examinations (kim.rooke@vuw.ac.nz).

IMPORTANT: Please note that any current PhD students or those under examination are not eligible to apply for this role.

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date so prospective applicants are encouraged to apply in advance of the closing date.

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.