JOB DETAILS
Admin Manager
CompanyDAMAC
LocationIndonesia
Work ModeOn Site
PostedNovember 5, 2026
About The Company
DAMAC Properties is the largest private real estate developer in the UAE and the Middle East. Since 2002, DAMAC Properties and DAMAC International have been synonymous with redefining luxury living, delivering iconic residential, commercial and mixed-use developments across the globe.
Our portfolio spans more than 75 towers, with over 20 currently in various stages of planning and development. To date, DAMAC has delivered more than 50,000 homes, with over 54,000 additional units planned across 15 global cities, including Dubai, Riyadh, Toronto, and London.
Renowned for pioneering branded residences, DAMAC has collaborated with some of the world’s most influential brands to create landmark developments such as Cavalli Tower, Safa One by de GRISOGONO, and Chelsea Residences by DAMAC, among others. Our distinguished global partnerships portfolio includes the Trump Organization, Roberto Cavalli, Paramount, Mandarin Oriental, Radisson, and Rotana, reflecting DAMAC’s commitment to innovation, quality and global relevance.
DAMAC is one of Dubai’s few master developers, with a property portfolio comprising eight master communities, seven in Dubai and one in Baghdad, shaping destinations that set new benchmarks for lifestyle, design and scale.
Our global influence extends from the Middle East to Europe, Asia, and North America. Founded by Hussain Sajwani, our family-owned ethos champions D&I with over 100 nationalities. With close to 50% female representation and a strong Emiratisation drive, we foster innovation and creativity. We enable aspirations and cultivate a learning environment that encourages growth for our employees.
About the Role
Key Responsibilities
- Coordinate administrative support, scheduling, and operational documentation (reports, minutes, presentations) for the operations team
- Manage vendor coordination, contracts, SLAs, service visits, and escalate compliance risks or performance issues
- Handle procurement administration (POs, quotations, invoice verification against deliveries/service reports)
- Maintain the critical-spares register (stock levels, lead times, warranties) and coordinate replenishment, inventory counts, and reconciliation
- Maintain accurate records across CAFM/CMMS and ERP systems, plus controlled technical documentation (certificates, manuals, drawings)
- Coordinate documentation for technical service providers (BMS, EPMS, DCIM, CCTV, ACS, Modbus, BACnet) without engineering approval authority
- Support budgeting, dashboards, vendor scorecards, and compliance with HSE/cybersecurity/ISO policies while maintaining confidentiality
Skills & Experience
- Strong organizational, analytical, and multitasking abilities with excellent written/verbal communication
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and CAFM/CMMS or ERP/asset-management systems
- Demonstrated experience in vendor coordination, contract administration, procurement, invoice control, and spare-parts inventory management
- Basic understanding of Data Center electrical, mechanical, controls, and security systems (BMS/EPMS/DCIM familiarity an advantage)
- Diploma/bachelor's degree in Business Administration, Supply Chain, Procurement, or related field, with 3–5 years' relevant experience (Data Center or mission-critical facility experience an advantage)
Key Skills
Administrative SupportVendor CoordinationProcurementContract AdministrationInventory ManagementMicrosoft OfficeCAFMCMMSERP SystemsData Center OperationsTechnical DocumentationBudgetingComplianceReportingAnalytical SkillsMultitasking
Categories
AdministrativeManagement & LeadershipTechnologyLogisticsEngineering
Job Information
📋Core Responsibilities
The Admin Manager coordinates administrative and operational support, including vendor management, procurement, and documentation for the operations team. They are responsible for maintaining critical-spares registers, managing service contracts, and ensuring accurate records across CAFM, CMMS, and ERP systems.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
7123
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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