Environmental Health, Safety & Compliance Man
No description available for this Company.
FLSA Status: Exempt, Salary, Remote with Onsite Inspections
Position Summary
The Environmental Health, Safety & Compliance Manager is responsible for overseeing the execution, administration, monitoring, and continuous improvement of the Company's environmental, health, safety, and compliance programs across sixty-six collision repair centers located in Arizona, California, Colorado, Oregon, Washington, and Wyoming.
The position serves as the internal owner of the Company's safety and compliance programs while partnering closely with GMG, the Company's third-party compliance consultant. While GMG provides regulatory expertise, auditing services, compliance guidance, and technical support, this role is responsible for ensuring corrective actions are completed, operational leaders remain accountable, compliance initiatives are implemented, and organizational performance improves.
In addition to administering compliance programs, the Environmental Health, Safety & Compliance Manager is responsible for evaluating organizational safety performance, identifying systemic risks, and recommending operational, behavioral, and procedural improvements. The role serves as a strategic advisor to Executive Leadership by utilizing safety data, audit results, OSHA recordable trends, workers' compensation claims, and compliance performance metrics to drive initiatives that improve workplace safety, reduce risk exposure, and strengthen overall organizational performance.
The Environmental Health, Safety & Compliance Manager acts as the liaison between Executive Leadership, Operations, Human Resources, Regional Vice Presidents, General Managers, regulatory agencies, and third-party vendors to drive compliance, reduce risk, and improve workplace safety.
Essential Duties & Responsibilities
Safety Program Administration & Compliance Oversight (40%)
Program Leadership
- Administer the Company's Environmental Health & Safety Program across all operating locations.
- Partner with GMG to ensure all safety initiatives are properly implemented.
- Monitor overall program effectiveness and compliance performance.
- Develop action plans to improve underperforming locations.
- Ensure consistency in safety practices across all locations.
- Analyze company-wide safety performance data to identify trends, emerging risks, and opportunities for continuous improvement.
- Develop and recommend proactive safety initiatives designed to reduce OSHA recordable injuries, improve employee engagement, and strengthen safety culture.
- Provide quarterly recommendations to Executive Leadership regarding organizational safety improvements and risk reduction strategies.
OSHA Compliance & Injury Management
- Coordinate OSHA compliance initiatives in partnership with GMG.
- Monitor OSHA injury reporting requirements.
- Track workplace injuries and incident trends.
- Ensure incident investigations and corrective actions are completed.
- Support Workers' Compensation and return-to-work initiatives.
- Coordinate responses to regulatory inspections and inquiries.
- Conduct trend analysis of OSHA recordable incidents, near misses, and workers' compensation claims to identify root causes and recurring risk factors.
- Develop corrective and preventive action recommendations designed to reduce incident frequency and severity.
Safety Assessments & Corrective Actions
- Review location audit reports and assessment results.
- Track corrective actions to completion.
- Hold General Managers accountable for unresolved deficiencies.
- Escalate compliance concerns to Regional Vice Presidents and Executive Leadership.
- Monitor trends involving:
- Fire extinguishers
- Eyewash stations
- First aid supplies
- PPE compliance
- Respirator compliance
- Workplace hazards
Safety Meetings
- Administer company-wide monthly safety meeting requirements.
- Monitor participation and completion.
- Partner with operational leadership to improve compliance.
- Maintain documentation and reporting.
2. Training & Compliance Accountability (20%)
Safety Training Administration
- Monitor completion of all required safety and compliance training.
- Track new hire training completion.
- Maintain training compliance dashboards.
- Provide recurring reports to operational leadership.
- Escalate overdue training deficiencies.
Respiratory Protection Program
Coordinate with GMG regarding:
- Respirator medical evaluations.
- Annual fit testing.
- Respirator training requirements.
- Compliance documentation.
Compliance Performance Monitoring
Track and report on:
- Training completion percentages.
- Audit scores.
- Open corrective actions.
- Safety meeting participation.
- Respirator compliance.
- Location compliance performance.
- Evaluate compliance and training performance data to identify operational gaps and recommend targeted training, coaching, and accountability initiatives.
- Partner with operational leadership to implement programs that improve employee safety awareness and reduce at-risk behaviors.
Develop accountability plans for locations failing to meet company standards.
3. Environmental Compliance & Regulatory Program Coordination (15%)
Review environmental compliance trends and recommend process improvements that reduce regulatory risk, improve operational efficiency, and ensure consistent compliance across all locations.
Regulatory Reporting Oversight
Coordinate with GMG regarding completion and administration of:
- California BAR Reporting.
- California CERS Reporting.
- CUPA Reporting.
- AQMD Compliance Reporting.
- Colorado APEN Reporting.
- Oregon DEQ Compliance.
- Waste Tire Permits.
- Environmental Health Permits.
- Air Quality Compliance.
- Stormwater Compliance.
- VOC Tracking Programs.
Permit Management
- Maintain permit and renewal tracking systems.
- Monitor permit expiration dates.
- Coordinate required documentation with operations and vendors.
- Ensure timely completion of permit renewals.
SDS & Chemical Management
- Maintain SDS management systems.
- Ensure locations maintain current chemical inventories.
- Coordinate updates with vendors and operational teams.
4. Hazardous Waste & Environmental Program Administration (10%)
Evaluate hazardous waste management practices and recommend standardization opportunities that improve compliance, safety, operational execution, and cost control.
Hazardous Waste Program Oversight
Partner with GMG and environmental vendors to ensure compliance with all hazardous waste requirements. Responsibilities include:
- Monitoring hazardous waste practices.
- Supporting implementation of approved procedures.
- Tracking audit findings.
- Coordinating corrective action plans.
Standard Operating Procedures
Support development and implementation of company standards related to:
- Drum management.
- Paint cup disposal.
- Waste segregation.
- Hazardous material handling.
- Spill response.
- Waste storage practices.
Vendor Coordination
- Work closely with Safety-Kleen and other environmental vendors.
- Monitor service performance and costs.
- Identify opportunities for program improvement and cost control.
5. Facility Compliance, Equipment Inspections & Fire/Life Safety (10%)
Analyze recurring inspection deficiencies and develop recommendations to improve facility compliance, equipment reliability, and overall risk prevention efforts. This includes identifying opportunities to standardize inspection processes and preventive maintenance practices across all locations.
Annual Inspection Program
Manage and monitor compliance for:
- Fire extinguisher inspections.
- Fire alarm inspections.
- Fire suppression system inspections.
- Paint booth inspections.
- Backflow certifications.
- Sprinkler inspections.
- Emergency lighting testing.
- Exit sign inspections.
Equipment Compliance
Track inspection and certification requirements for:
- Vehicle lifts.
- Air compressors.
- Paint booths.
- Eyewash stations.
- Emergency showers.
- Forklifts.
- Hazardous waste storage systems.
Compliance Calendar Management
- Maintain company-wide inspection calendar.
- Coordinate vendors and service providers.
- Track deficiencies through completion.
- Maintain centralized records.
6. Vendor Management & Compliance Partnerships (5%)
- Consistently review service levels, costs, and performance.
- Leverage audit findings, vendor expertise, and compliance data to identify company-wide improvement opportunities and recommend strategic initiatives to Executive Leadership.
- Benchmark organizational performance against industry best practices and recommend enhancements to safety and compliance programs.
GMG Relationship Management
- Serve as primary internal contact for GMG.
- Coordinate audits, site visits, and compliance reviews.
- Monitor service deliverables.
- Ensure recommendations are implemented.
Vendor Management
Manage relationships with:
- Safety-Kleen.
- Fire protection providers.
- Backflow testing vendors.
- Inspection agencies.
- Training providers.
- Environmental service vendors.
Required Qualifications
- Associate's degree or bachelor's degree in Occupational Safety, Environmental Science, Business Administration, Industrial Technology, Risk Management, or a related field preferred.
- Minimum of five (5) years of experience in safety, compliance, operations, risk management, or multi-location business management.
- Experience supporting multi-site operations within collision repair, automotive, manufacturing, transportation, retail, or other industrial environments.
- Demonstrated experience coordinating compliance programs and managing third-party vendor relationships.
- Strong project management skills with the ability to drive initiatives, track progress, and ensure accountability.
- Working knowledge of OSHA regulations and workplace safety standards.
- Experience administering employee safety programs and compliance initiatives.
- Ability to support and influence operational leaders across multiple locations.
- Experience managing audits, tracking corrective actions, and driving timely resolution of identified deficiencies.
- Strong analytical skills with experience in reporting, data tracking, performance measurement, and process improvement.
- Proficiency in Microsoft Office Suite, including Excel, Outlook, Word.
- Experience utilizing compliance, training, or operational tracking systems.
- Excellent organizational, communication, and follow-up skills with the ability to manage multiple priorities simultaneously.
Preferred Qualifications
- OSHA 30-Hour Certification.
- Professional certifications such as Certified Safety Professional (CSP), Associate Safety Professional (ASP), or Certified Hazardous Materials Manager (CHMM).
- Experience within the collision repair, automotive, or related industrial service industry.
- Experience overseeing safety and compliance programs across multiple states and jurisdictions.
- Familiarity with environmental compliance requirements, hazardous waste programs, permitting processes, and vendor-managed compliance services.
- Experience partnering with third-party safety or environmental consultants to implement and monitor compliance initiatives.
- Proven ability to influence operational performance and improve compliance outcomes through accountability and follow-through.
Key Performance Indicators (KPIs)
- Achieve and maintain 95%+ safety training completion rates company wide.
- Achieve 100% monthly safety meeting compliance.
- Achieve 100% completion of required inspections, certifications, and permit renewals.
- Achieve 100% closure of corrective actions within established timelines.
- Reduce Total Recordable Incident Rate (TRIR) year-over-year.
- Reduce Lost Time Incident Rate (LTIR) year-over-year.
- Reduce workers' compensation claim frequency and severity year-over-year.
- Improve safety assessment and audit scores year-over-year.
- Improve respirator compliance rates across all locations.
- Reduce overdue compliance deficiencies and unresolved audit findings.
- Develop, implement, and measure the effectiveness of company-wide safety and risk-reduction initiatives.
- Provide quarterly safety, compliance, and risk trend analyses, including actionable recommendations to Executive Leadership.
- Drive successful implementation and adoption of standardized safety, environmental, and operational procedures across all locations.
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