Pursuits Specialist

Essential Functions

• Review RFP Documents to discern scope and submission requirements. 

• Coordinate with bid lead, and wider pursuit team to gather all documents to prepare for submission 

• Analyse client request, develop response plan with Bid Lead, conduct kick-off meeting, work with pursuit team to collate response sections, schedule in-progress reviews, schedule technical, pricing and governance reviews to prepare for on-time response delivery 

• Update, reformat in MS Word, MS PowerPoint, or Adobe InDesign proposals, statement of qualifications, capability statements, and winning themes to Stantec format

• Assist the Pursuit Team in preparing written and graphical elements of sales opportunity response documents such as proposals, qualifications, and presentations in accordance with Client requirements.

• Reviews and edits proposal content spelling, grammar and consistency.

• Create and modify existing marketing materials (CV’s, project descriptions and boiler plate content to effectively communicate services, capabilities, and market messages related to proposals in hand.

• Collaborate creatively with graphic design team as needed.

• Ensures adherence to standards and templates to present a consistent appearance/style in compliance with our branding guidelines.

• Coordinate the packaging and delivery of bids, proposals, EOIs, tender documents via PDF format, including use of electronic tender sites, and as needed via print/hard copy format.

• Support business developers to maintain accurate records in the Stantec Opportunities Pipeline (SOP) related to upcoming, ongoing and submitted proposals.

• Share sales materials, information, knowledge, and best practices with other MBD team members 

• Updates/maintains non-opportunity specific / additional sales qualification and reference materials (including project and personnel profiles, images, collateral materials, etc.) within Stantec apps such as SMKC as instructed by Regional Market & Communications Manager

• Supports in maintaining and updating registrations with clients, including within online procurement systems

• Contribute, participate, and support continuous process improvement of the Pursuits Team.
   

Qualifications

Education

• Bachelor’s degree in Marketing, Business, Communications or Engineering
• At least 5 years working experience in business development or marketing with minimum 2 years’ experience in Engineering Consulting industry, specifically supporting the buildings sector.
• Strong communication skills (verbal & written)

Other Requirements:

• Detail-oriented and organized, with exceptional prioritization skills 
• Ability to effectively balance conflicting priorities 
• The ability to develop win themes and integrate them throughout a proposal
• Demonstrated ability to provide critical thinking and critical thinking skills
• Ability to effectively communicate with senior management, supervisors, peers, and clients, internally and externally
• Can work independently, collaboratively as part of a team, and in conjunction with senior management/executive staff
• Excellent interviewing, written, and verbal communication skills 
• Strong presentation skills in small or large group environments, with proficiency in presentation support tools (e.g., PowerPoint) 
• Demonstrated proficiency with web-based tools and Microsoft Office applications, including but not limited to Outlook, Word, Excel, etc.
• Proficient InDesign and Adobe Acrobat
• Work may be required after hours and on weekends, and sometimes on short notice. 

People

• Support team and company Initiatives.
• Promote and contribute to a sense of community, fun and team spirit.

Communicate clearly and engage with your internal clients, team and colleagues in the office.