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JOB DETAILS

Office Administrator

CompanyExclusive Resorts LLC
LocationDenver
Work ModeOn Site
PostedNovember 12, 2026
About The Company
Exclusive Resorts is a members-only club designed to support the life you imagined. Through an unparalleled portfolio of homes and experiences, we create the setting for connection, belonging, and traditions that deepen over time—delivering the highest return on life’s rarest resource: time, beautifully spent.
About the Role

POSITION DESCRIPTION:

The Office Administrator plays a vital role in the day‑to‑day operations of Exclusive Resorts. This position ensures a smooth, welcoming, and well‑organized workplace by overseeing front‑desk activities, office supplies, vendor relationships, facilities coordination, and administrative support across multiple departments. Serving as the primary point of contact for all office‑related needs, the Office Administrator helps maintain a positive experience for both employees and guests. This role reports to the Vice President, Human Resources.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: 

  1. Create a warm, professional, and welcoming environment for employees, guests, and vendors
  2. Manage front‑desk responsibilities, including greeting visitors, answering and directing calls, and monitoring voicemail
  3. Oversee conference room scheduling, guest office reservations, and front‑desk coverage during breaks or absences
  4. Maintain common areas, kitchen/break room equipment, and general office organization
  5. Process incoming mail and packages; log deliveries and obtain employee signatures
  6. Manage company FedEx accounts and outgoing shipments
  7. Monitor, order, and restock general office supplies
  8. Serve as the primary contact for building maintenance issues; coordinate with McGregor Square for timely resolution
  9. Manage employee access fobs and maintain accurate records
  10. Communicate building and office updates to employee
  11. Generate, code, and audit invoices for HR and Office functions; maintain RAMP account accuracy
  12. Support company gift ordering, tracking, and vendor relationships
  13. Order and distribute snacks
  14. Coordinate office catering within budget
  15. Create and maintain company organizational charts
  16. Recommend improvements to office procedures and workflows
  17. Perform additional duties as assigned

 

EDUCATION, SKILLS, AND EXPERIENCE: 

  1. 2–3 years of experience in office management or a related administrative role, or an equivalent combination of education and experience
  2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  3. Strong ability to manage calls, visitors, staff requests, and daily office needs with professionalism and service orientation
  4. Self‑starter with the ability to work independently, prioritize competing demands, and handle last‑minute requests
  5. Comfortable managing multiple tasks in a fast‑paced environment with frequent interruptions
  6. Strong problem‑solving skills, attention to detail, and accuracy
  7. High initiative and a collaborative mindset
  8. Ability to manage inbound calls, office visitors, staff requests, daily office responsibilities, and project assignments with equal levels of service and professionalism
  9. Ability to focus on multiple tasks with frequent interruptions
  10. Problem analysis and problem-solving skills
  11. Attention to detail and accuracy
  12. High level of initiative and works well in a team environment 
  13. Plans and carries out responsibilities with minimal direction 
Key Skills
Office managementAdministrative supportFront-desk operationsVendor managementFacilities coordinationMicrosoft Office SuiteProblem-solvingCommunicationTime managementAttention to detailCustomer serviceOrganizational skillsInvoicingData entry
Categories
AdministrativeCustomer Service & SupportHuman Resources
Job Information
📋Core Responsibilities
The Office Administrator manages daily office operations, including front-desk duties, vendor relationships, and facilities coordination. They also provide administrative support to various departments and ensure a welcoming environment for employees and guests.
📋Job Type
full time
💰Salary Range
$50,000 - $55,000
📊Experience Level
2-5
💼Company Size
Not specified
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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