Mandarin-Speaking Executive Assistant

Company Overview
Vantage is a globally recognized multi-asset brokerage firm headquartered in Sydney, operating under the oversight of reputable regulatory authorities. With a workforce of over 1,000 employees spread across more than 30 offices worldwide, we bring over 15 years of industry experience to our clients. We offer trading opportunities in CFDs for Forex, Commodities, Indices, Shares, and Cryptocurrencies. Our commitment is to provide a robust trading environment, complemented by a fast and user-friendly trading platform, enabling our clients to capitalize on trading opportunities efficiently.


Position Summary
We are seeking a highly organized and proactive Mandarin-Speaking Executive Assistant to work closely with senior management and support business operations across departments. This role goes beyond traditional administrative support—you will serve as a critical communication bridge between Mandarin-speaking local management and regional/global teams, ensuring projects stay on track, issues are resolved, and priorities are aligned. The ideal candidate is resourceful, discreet, and thrives in a fast-paced international environment.

Key Responsibilities
Provide executive and operational support to senior management, helping coordinate priorities, meetings, and key business activities.
Support cross-functional project coordination by tracking progress, following up on action items, and ensuring timely execution.
Act as a communication bridge between Mandarin-speaking management, local teams, and regional/global stakeholders.
Facilitate trilingual communication (Mandarin–English–local language) in meetings, discussions, documentation, and business correspondence.
Monitor ongoing operational matters, identify potential bottlenecks, and coordinate issue resolution with relevant departments.
Prepare reports, meeting minutes, presentations, and management updates to support business decisions.
Coordinate with different teams to ensure alignment on priorities, deadlines, and business initiatives.
Handle ad hoc assignments and special projects as required by senior management.


Qualifications & Experience

Bachelor's degree in Business, Management, Communications, Languages, or a related field.
Professional working proficiency in Mandarin and English (spoken and written) is mandatory.
Proficiency in the local language for stakeholder coordination is highly advantageous.
Previous experience in Executive Assistance, Project Coordination, Business Operations, Management Support, or a similar role is preferred.
Fresh graduates with strong language skills, excellent communication, and demonstrated organizational abilities are welcome to apply.
Proficiency in Microsoft Office or Google Workspace.
Must have the legal right to work in the country where the position is based.

Competencies
Strong Mandarin communication skills, with the ability to communicate confidently in professional and business settings.
Excellent coordination and organizational skills, with the ability to manage multiple priorities and follow through on tasks.
Proactive mindset with strong ownership, accountability, and problem-solving abilities.
Comfortable communicating with senior stakeholders and coordinating across different departments.
Strong interpersonal skills and the ability to build relationships with people from diverse backgrounds.
Adaptable, resourceful, and comfortable working in a fast-paced, international environment.
Able to work independently, exercise good judgment, and handle sensitive information with discretion.

What We Offer
A central and influential role providing direct support to senior leadership in a global company.
Exposure to high-level strategic operations and cross-cultural business practices.
A dynamic, fast-paced, and professionally rewarding work environment.
Competitive salary and benefits package, with opportunities for professional growth.